Southern Dams Mowing and Weed Eating

The West Virginia Conservation Agency is requesting quotes for mowing and weed eating services at twelve Southern Dam locations statewide under ARFQ 1400 AGR2600000014, with sealed bids due June 29, 2026 at 1:00 p.m. and a mandatory pre-bid meeting on June 17, 2026 at 10:00 a.m. at 2118 Ripley Road, Ripley, West Virginia. Attendance at the pre-bid meeting is mandatory; vendors who do not attend will be disqualified.

The scope covers routine cutting of established grass to a height of three to five inches using horizontal mowing patterns, weed eating in designated areas, and removal of all clippings from site at twelve dam locations across the state. Work must be performed Monday through Friday, excluding state holidays, between 7:00 a.m. and 5:30 p.m. (or at the Project Coordinator's discretion) and cannot proceed during wet weather. The vendor must supply all equipment, including a minimum 2:1 slope mower and weed eater with qualified operators, and bears all mileage and travel costs for moving equipment between sites.

Bidders must complete Exhibit A (Pricing Page) with unit prices for mowing (measured in acres) and weed eating (measured in square feet); extended totals will be calculated automatically. The contract is structured as a fixed 90-day term, open-end arrangement with no guaranteed minimum purchase volume. Award will be made to the lowest overall total cost meeting all mandatory specifications.

Vendors must maintain Commercial General Liability Insurance and Automobile Liability Insurance of $1,000,000 per occurrence, designate a primary contract manager available during business hours, and submit quarterly and annual reports detailing quantities and dollar values purchased. All pricing must be firm for the life of the contract. Questions are due June 22, 2026 at 2:00 p.m. to Jean Faust at jfaust@wvca.us or 304-558-2204. Sealed bids must be submitted electronically through wvOASIS or by hand delivery to 255 Gus R. Douglass Lane, Charleston, West Virginia 25312.