Sourcewell RFP #101526 TURF AND ATHLETIC SURFACING SOLUTIONS WITH RELATED EQMNT, MTRLS, SUP, SERV

The State of Illinois Chief Procurement Office, in cooperation with Sourcewell, is soliciting qualified offerors to establish Master Agreements for turf and athletic surfacing solutions with related equipment, materials, supplies, and services, with proposals due October 15, 2026. This is a cooperative purchasing vehicle; the resulting Master Agreement(s) will extend to eligible participating entities including state governments, departments, agencies, institutions of higher education, political subdivisions such as school districts, counties, and cities, the District of Columbia, U.S. territories, and other eligible entities subject to individual state procurement director approval.

The Master Agreement(s) will carry an initial term of four years with the potential for three additional one-year extensions. Sourcewell retains discretionary rights to consider further extensions beyond seven years under exceptional circumstances. Vendors awarded must register in both the Illinois Procurement Gateway and BidBuy before executing a contract with the State of Illinois. Annual certification of compliance with mandatory minimum requirements and technical specifications is required from contract vendors.

The Illinois Specific Participating Agreement Terms establish that participating agreements may not exceed ten years in total term (including initial terms and extensions or amendments). Vendors with participating agreements may be required to meet Illinois Business Enterprise Program goals and contracting goals with small businesses as outlined in applicable Illinois statutes. The State of Illinois does not enter into binding arbitration and does not waive sovereign immunity; all claims against the state are directed exclusively to the Illinois Court of Claims. Payment shall be made in accordance with the State Prompt Payment Act. The State reserves the right to terminate or suspend agreements without penalty if appropriated funds become unavailable or insufficient.

The complete solicitation is available through the Sourcewell Procurement Portal (https://osp.admin.mn.gov/GS-auto). All questions regarding this solicitation should be directed to Sourcewell rather than the State of Illinois.