Solid Waste Grinder

The City of Olathe, Kansas, through its Procurement Division, is seeking to purchase a high-speed horizontal grinder for the Solid Waste Division of Infrastructure via Invitation for Bid (IFB-25-0112). The procurement specifically targets a Doppstadt AK 640K or an approved equivalent unit, with acceptance of used or demo current model machines having less than 50 hours of operation. Technical specifications include an independently driven reversible feed-in roller, a 44-inch minimum diameter drum with carbide-tipped hammers, an MTU 6R 1500 diesel engine producing 644 HP, comprehensive control panel systems with telemetry monitoring, tracked mobility, an extended rear conveyor, and a magnetic head pulley system. The bid response deadline is December 5, 2025, at 10:00 AM CST, with a question submission deadline of November 24, 2025. Award will be made to the lowest responsive and responsible bidder, considering factors such as price, specification conformance, past experience, completion time, vendor performance, product quality, payment terms, and references. Delivery will be FOB Destination to the Fleet Services facility in Olathe, Kansas, with vendors required to provide operator and maintenance manuals, first preventive maintenance filters, and operator/technician training.

There are no specific set-aside designations or restrictions on responding organizations mentioned in the solicitation. Vendors must provide a notarized affidavit, certificate of insurance meeting specified limits (including $1,000,000 Commercial General Liability, $500,000 Business Automobile, $500,000 Worker's Compensation, and $1,000,000 Professional Liability), and a current Kansas Certificate of Good Standing for awards of $25,000 or more. A minimum one-year warranty is required, with manufacturer warranties honored if they exceed this period. The City reserves the right to award the bid in whole or in part and may apply local business preferences under City Ordinance #3.50.140, which allows selection of a local business bid if it does not exceed the lowest bid by more than 2 percent or $5,000. While no specific budget range is explicitly stated, the procurement is for a single high-speed horizontal grinder, and bid prices must remain firm for 90 days from the bid opening date. The solicitation encourages payment via VISA P-Card without additional cost and will only accept Net 30 payment terms.