Solid Single Door Reach In Freezers

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of Kentucky Business Enterprises (KBE), issued a Request for Bid (RFB) on November 18, 2022, for the procurement of five solid single door reach-in freezers. The specific equipment required is the Beverage Air HBF23HC-1 model (27.25 inches or approved equivalent) with a minimum capacity of 23.1 cubic feet, featuring 3-inch casters, self-closing doors, LED lighting, right-hinged configuration, and a minimum three-year parts and labor warranty. Delivery and setup (non-drop shipped) to the Kentucky State Office Building at 401 High Street, Frankfort, Kentucky 40621 is mandatory, with coordination details to be provided upon contract award. Vendors must submit electronic bids through the Kentucky eProcurement system and be registered in the Commonwealth Vendor Self Service System. The bid closing date was December 2, 2022, at 1:30 PM ET, with written questions due by November 22, 2022, at 11:00 AM ET, followed by the Commonwealth's response on November 23, 2022. Award determination will be based on best value using a ranking methodology with price weighted at 95 points and delivery weighted at 5 points, with the lowest-priced conforming bid receiving maximum points. All proposed pricing must remain valid for a minimum of 60 calendar days after the bid due date, and pricing must be F.O.B. Destination Freight Prepaid and Allowed, excluding federal excise taxes and Kentucky sales or use taxes.

This procurement is subject to reciprocal preference provisions for Kentucky resident bidders under KRS 45A.490-494, and includes specific preferences for qualified bidders: Kentucky Blind Enterprises receives a 15 percent preference and Kentucky Correctional Industries receives a 20 percent preference. Vendors must submit required documentation prior to award, including Revenue Form 10A100 (Kentucky Tax Registration Application), Certificate of Authority from the Secretary of State for foreign entities if applicable, required affidavits, and EEO forms if applicable. The contract is established for a one-time purchase only and serves Kentucky Blind Enterprises as the end-user. Payment will be made within 30 working days after receipt of goods and invoice in accordance with Kentucky law. While no specific budget range or award value is listed in the solicitation, the contract structure indicates a fixed-price procurement for the five specified freezer units with delivery and setup included.