Solicitation Waiver, Calibrations and Maintenance

The Nevada Department of Transportation (NDOT) is seeking a sole-source professional service contract with International Road Dynamics (Quarterhill) for specialized calibration and maintenance services of Weigh-in-Motion (WIM) sites across the state. The procurement involves comprehensive calibration services, which require a class 9 truck loaded to approximately 78,000 pounds to calibrate each lane with a minimum of 10 runs per lane. Specific deliverables include maintenance of TACS (Tire Anomaly and Classification System) at two WIM sites, with provisions for equipment replacement when current systems reach end of life. The contract is structured as a Professional Service Exemption, spanning from January 1, 2025 to December 31, 2028, with a critical objective of ensuring accurate data collection for federal highway reporting. The solicitation is formally posted with a due date of January 17, 2025, and requires submission through the Nevada Department of Administration Purchasing Division. Key evaluation criteria center on the vendor's unique capability as the original equipment manufacturer, with emphasis on preserving warranty integrity and preventing potential data collection disruptions.

The contract is exclusively available to International Road Dynamics, which is positioned as the sole provider of parts and maintenance for these specific WIM sites due to their original design, engineering, manufacturing, and installation of the equipment. No specific set-aside designations or disadvantaged enterprise requirements are noted in the documentation. The total estimated contract value is $632,136.00, which will be entirely funded through Highway Funds. This represents a significant increase from the previous contract (P543-19-813) valued at $25,075.00, which covered calibration of four WIM sites between August 2, 2019 and April 29, 2020. The procurement strategy explicitly justifies the sole-source approach by highlighting potential risks of using alternative vendors, including possible warranty voiding, data collection complications, and potential federal funding impacts due to reporting requirements. The contract's technical specifications suggest a highly specialized procurement focused on maintaining critical transportation infrastructure monitoring systems.