80DOT-S3124-20241219113624364.pdf

This is a Solicitation Waiver Justification and Request Form submitted by the Nevada Department of Transportation (NDOT) to the State of Nevada Department of Administration Purchasing Division for services from International Road Dynamics (Quarterhill). The request is for calibration and maintenance services of Weigh-in-Motion (WIM) sites across Nevada, where IRD will provide a class 9 truck loaded to approximately 78,000 pounds to calibrate each lane with minimum 10 runs per lane. The contract term runs from January 1, 2025 to December 31, 2028, and includes maintenance of TACS (Tire Anomaly and Classification System) at two WIM sites that will need replacement when they reach end of life.

The total estimated value of this service contract is $632,136.00, funded through 100% Highway Funds. The contract is being processed as a Professional Service Exemption due to IRD being the sole provider of parts and maintenance for these sites, as they designed, engineered, manufactured, and installed the original equipment. The previous contract with IRD (P543-19-813) from August 2, 2019 to April 29, 2020 was valued at $25,075.00 for calibrating 4 WIM sites. The justification emphasizes that using any other vendor could potentially void warranties, cause data collection issues, and result in unnecessary downtime that could affect federal funding since WIM data must be reported to FHWA annually.