Sole Source - Xerox Maintenance FY20 (26 months)

The State of Illinois is issuing a sole source contract to Xerox Corporation for Xerox Maintenance services for a term of 26 months. This is not a bid opportunity, but rather a notice of intent to award a sole source contract to Xerox. A WebEx hearing is scheduled for April 29, 2020 at 2PM, and the hearing will be canceled unless an interested party submits written comments or a written request by 4PM on Friday, April 24. The contract will cover maintenance, including service and consumable items, for a list of specified printers, some of which will be replaced by a separate solicitation for new printers. The key pricing terms provide an 8.5% discount to the state as long as the contract is for more than one year, which is an improvement over the 7% discount in the previous contract.

The procurement is designated as a sole source to Xerox Corporation, the incumbent provider. No other details about the specific services, quantities, or pricing terms are provided. No information is given about any funding requirements, sources, or set-asides for this procurement. The state indicates it made efforts to obtain the best possible pricing for this sole source contract, though details on the specific negotiation process are limited. The total award value or budget range for this 26-month contract is also not disclosed.