Sole Source Trimble Survey-GPS Equipment Maintenance & Repair

The Illinois Department of Transportation (IDOT) is seeking to award a sole source contract to Seiler Instrument for the maintenance and repair of Trimble Survey-GPS equipment across all nine Districts and the Central Office for Fiscal Year 2027. The procurement covers hardware warranty services, firmware upgrades, software maintenance, network coverage, and repair services for existing Trimble equipment inventory, specifically excluding new equipment replacement and focusing solely on sustaining current functionality through battery and component replacements. The contract term runs from July 1, 2026, through June 30, 2027, with zero renewal options and a contract value of $1,497,317.87, which includes a negotiated 10% discount based on IDOT's existing equipment inventory. The sole source justification is predicated on Seiler Instrument's exclusive geographic dealer agreement with Trimble Navigation Limited as the only authorized reseller, maintenance provider, and warranty service center for Trimble products in Illinois and the surrounding Midwest region. A public hearing was scheduled for June 4, 2026, at 2:00 p.m. CT via WebEx; however, the hearing will be canceled unless interested parties submit written comments or make a written request for a public hearing by May 30, 2026, at 4:00 p.m. to Dianne Richman at Dianne.Richman@illinois.gov or 217-622-1857. IDOT's justification for sole source procurement emphasizes that failure to maintain the contract would result in non-functional survey equipment, disrupted project timelines, potential loss of federal funding, and compromised transportation infrastructure conditions and public safety.

This procurement contains no designated set-asides or restrictions limiting responses to disadvantaged enterprises or specific organizational types; however, the sole source nature of the award inherently restricts eligibility to Seiler Instrument as Trimble's exclusive authorized dealer and service provider in Illinois. Seiler Instrument is the incumbent vendor and current contractor for these services, with documented purchasing history with IDOT dating back to at least 2020, when the company was operating under its former name, Precision Midwest, with prior-year contract values ranging from $265,692 to $2,744,130. The contract is funded entirely through state appropriated funds and requires integration with IDOT's existing Trimble equipment infrastructure distributed across all nine Districts and the Central Office. Seiler Instrument's qualifications include its status as Trimble's Certified service center for the Midwest region, employment of Trimble Certified Trainers, and exclusive authorization to perform all warranty repairs on Trimble Survey and Mapping/GIS products across Illinois, Indiana, Wisconsin, Kansas, Missouri, Michigan, Nebraska, Kentucky, and Iowa. The award value of $1,497,317.87 represents the budget allocation for the one-year contract period, with no options for renewal beyond the initial term.