Sole Source-Steelcase classroom furniture

This sole source procurement by Arapahoe County, Colorado, involves the acquisition of Steelcase classroom furniture. The requesting department has determined that Steelcase products are essential based on specific quality and style requirements that differentiate them from competing alternatives. Officescapes CORE has been identified as the only authorized Steelcase dealer serving the eastern slope of the Rocky Mountain region, establishing the basis for this sole source exemption from competitive bidding procedures. Supporting documentation substantiates this justification, including correspondence from Steelcase, Inc. dated December 24, 2014, and January 5, 2015, as well as departmental dean communications from December 18, 2014. A Summary of Price and Cost Analysis has been approved as part of the procurement documentation. The contract opportunity was posted on January 9, 2015, with a deadline for responses by January 15, 2015. No competitive alternatives have been identified for obtaining Steelcase furniture within the geographic service area of the requesting department.

The procurement documentation does not indicate specific set-aside designations or restrictions limiting responses to particular categories of organizations, such as disadvantaged enterprises or minority-owned businesses. Officescapes CORE is identified as the incumbent vendor and sole authorized dealer for Steelcase products in the region. The procurement leverages the existing relationship and infrastructure established through Officescapes' authorization as a Steelcase dealer, ensuring compatibility with the department's specified furniture requirements and existing systems. No specific budget range or award value is disclosed in the available procurement materials, though the approval of the Summary of Price and Cost Analysis indicates that financial parameters have been established and reviewed internally by the procuring department.