Officescapes CORE Sole Source Justification packet.pdf

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Kathyb Typewritten Text The requesting department is requiring Steelcase furniture due to the quality and style offered by this company. Officescapes is the only authorized Steelcase dealer on the eastern slope of the Rockies.

**See attached 12/24/2014,letter and 1/5/2015 e-mail from Steelcase, Inc. **See attached Departmental Dean's 12/18/2014, e-mail.

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Kathyb Typewritten Text See attached entitled

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Kathyb Typewritten Text "Summary of Price and Cost Analysis"

~ Approved: ~ Y'J{_/{/}i-<._

State urchasmg Drrector or Authortzed Representative 1- <t~r5

Date

OfficeScapes Quote #474892 Sole Source Justification

Summary of Price and Cost Analysis

Pricing for all items is considered fair & reasonable. Pricing for items considered close to required specifications was higher than those quoted by OfficeScapes. If lower prices were found, features did not meet requirements.

Previous purchases of were used to determine reasonableness of pricing on the processor sling and monitor arm:

CPU rack:

OfficeScapes - $60.69 each;

Computer Comforts CPU rack- $63.00 each.

Monitor arm:

OfficeScapes- $191.25 each;

Computer Comforts- $193.20 each.

Huddle board (Steelcase):

This type of product has never been purchased from a vendor other than OfficeScapes. Boards can be mounted on a rail in the classroom or stored on a hook on the side of the Verb Chevron table. They are designed, specifically, in conjunction with the table.

Node chair (Steelcase):

DEMCO, Contrax (Smith System), Colorado Correctional Industries and Smith System (vendor website) were vendors investigated for ability to provide a chair comparable to the Node chair. None of these vendors could provide a chair with the same or lower pricing or and/or features.

Verb Chevron 30" x 66" table (Steelcase):

DEMCO, Contrax (Smith System), Colorado Correctional Industries and Smith System (vendor website) were vendors investigated for ability to provide a table comparable to the Verb Chevron table. None of these vendors could provide a table with the same or lower pricing or and/or features.

Dual user curved workstation CCA previously purchased these desks from NOVA Solutions. The reply received from the vendor, when contacted for a quote, was that a network of authorized dealers is utilized to provide quotes, sales and installation services. The dealer CCA was referred to was Officescapes.

Bodemann, Kathy

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Kathy:

Vialpando, Victor Thursday, December 18, 2014 10:35 AM Bodemann, Kathy Russell, Veronica Sole Source

Below is the detailed explanation for the sole source vendor status. Please let me know if you need additional information:

In order to comply with the uniformity of campus furniture, we have commissioned the same company for our classroom furniture design and layout. The new furniture and layout is in alignment with the academic affairs. Master plan which focuses on student retention, success and completion. Currently, the classroom are not conducive with an environment that engages students and provides a space for collaborative learning. The existing furniture is very large and can only be used in a classroom style. Majority of the current furniture is broken and will be costly to repair. With the officescape furniture classroom layouts can be reconfigured for pod and group learning for any subject taught in these classrooms. Students will be able to collaborate with others, and the equipment is compatible to learning. Market surveys agree that pod classroom learning allows faculty to monitor multiple workspaces, creates better classroom traffic flow and allows students to concentrate on group work. This active learning space will help students be more social for active learning.

v

Victor H Vialpando Dean of Academic Affairs School of Professional Studies and Sciences

Community College of Aurora 710 Alton Way, Denver, CO 80230 1 West Quad Building Room 203 Tel: 303.340.72431 Fax: 303.340.7228 Email: victor.vialpando@ccaurora.edu 1 www.ccaurora.edu

December 24, 2014

Kathy Bodemann Purchasing Coordinator Community College of Aurora 16000 E. CentreTech Parkway, A204J Aurora, CO 80011

Dear Kathy, This letter is to certify that OfficeScapes meets all the requirements of the Steelcase Dealer Authorization process. As such, Steelcase recognizes OfficeScapes as a valuable business partner and as an authorized provider of Steelcase products and services in the State of Colorado.

If you have any questions about authorized Steelcase dealers, please feel free to contact me at any time.

Sincerely, Paul Den Hartigh Channel Development Steelcase Inc.

Phone: 616-291-9625 Email: pdenhart@steelcase.com

P.O. Box 1967 Grand Rapids, Ml 49501-1967 USA

Bodemann, Kathy

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Hi Liz, Denhartigh, Paul < PDENHART@steelcase.com> Monday, January OS, 2015 11:09 AM Bodemann, Kathy

Liz Kreisher; Schlafke Jr., Walter

RE: OfficeScapes_Authorized_Dealer_Letter-Community College of Aurora 12_24_2014 .pdf

Thank you for your note. Per Kathy's note below, I can confirm that the only other authorized Steelcase dealer in the State of Colorado is in Grand Junction Colorado.

Please let me know if you need any additional information.

Thank you, Paul

Paul Den Hartigh I Channel Development 1616.291.9625 1 pdenhart@steelcase.com

-----Original Message----- From: Liz Kreisher [mailto:lkreisher@officescapes.com] Sent: Monday, January 05, 2015 1 :04 PM To: Bodemann, Kathy; Denhartigh, Paul Subject: RE: OfficeScapes_Authorized_Dealer_Letter-Community College of Aurora 12_24_2014 .pdf

Kathy, We are the only Steelcase Dealer in the front Range of CO and Wyoming. The other dealer is all the way out in Grand Junction and because of territory management most likely would not respond to a bid. We follow our territory borders pretty strictly.

Thank you.

Liz Kreisher Sales Representative

9900 East 51st Avenue Denver, CO 80238

CELL 720.402.0270

www.officescapes.com

#1 on the Denver Business Journal's List of Contract Office Furniture Dealers since 1998

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-----Original Message----- From: Bodemann, Kathy [mailto:Kathy.Bodemann@ccaurora.edu] Sent: Monday, January 5, 2015 10:49 AM To: pdenhart@steelcase.com Cc: Liz Kreisher Subject: FW: OfficeScapes_Authorized_Dealer_Letter-Community College of Aurora 12_24_2014 .pdf

Good Morning, Paul, The attached letter is very helpful for the OfficeScapes sole source procurement the Community College of Aurora is processing, as it does indicate that OfficeScapes is an authorized Steelcase dealer.

I do have a question: Are there other authorized dealers within the State of Colorado that the Community College of Aurora would be able to purchase Steelcase furniture from? If so, a formal bid would need to be advertised for the classroom furniture being considered for purchase. It is required that a fair opportunity for others to bid on the project be provided.

Thank you, in advance, for your assistance.

Kathy Bodemann Purchasing Coordinator Community College of Aurora 16000 E. CentreTech Parkway, A204J Aurora, CO 80011 Phone: 303-360-4764 Fax: 303-360-4761

-----Original Message----- From: Liz Kreisher [mailto:lkreisher@officescapes.com] Sent: Wednesday, December 24,201411:18 AM To: Bodemann, Kathy Subject: OfficeScapes_Authorized_Dealer_Letter-Community College of Aurora 12_24_2014 .pdf

Kathy

Here you go. Will this help?

Please consider saving this email electronically as an alternative to printing. Our EverGreen Committee: Doing the Right Thing for Our Planet; Our People

Steelcase is committed to the distribution philosophy that a network of strong, independent, profitable and entrepreneurial dealers is critical to our long-term success in the marketplace.

We rely on authorized Steelcase dealers to represent the Steel case Inc. family of brands and to optimize the customer experience.

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