Sole Source: Schneider Electric – HVAC & Energy Management System Texas Center for Infectious Disease

The Texas Health and Human Services Commission is requesting bids on a sole-source procurement for HVAC and energy management system services at the Texas Center for Infectious Disease in San Antonio under IFB HHS0017188V2, with bids due July 8, 2026 at 10:30 AM Central Time and questions due June 22, 2026. The procurement is designated sole source for Schneider Electric Energy Management System services integrated with Phoenix Controls negative air systems.

The scope comprises remote energy management support (60 hours annually), 12 on-site visits per year of at least 6 hours each, monthly remote building automation system monitoring (12 hours annually), semi-annual system database backups, and non-warranty repairs and maintenance on an as-needed basis. The contractor must demonstrate a minimum of five years of relevant experience in similar systems and provide three verifiable references for services performed within the last five years. All personnel assigned must be at least 18 years old with a minimum of two years of relevant experience and must pass background checks conducted by the Texas Department of Public Safety prior to work commencement, at contractor expense.

The historical monetary value for similar services was $22,000 for September 1, 2024 through August 31, 2025; HHSC makes no guarantee of volume or compensation. The initial contract term runs September 1, 2026 through August 31, 2027, with three optional one-year renewal periods and one additional extension option of up to one year, all at HHSC's sole discretion. Pricing must be submitted as firm, fixed prices covering all labor, materials, transportation, tools, and equipment. The contractor must maintain comprehensive insurance: workers' compensation ($1,000,000 per accident and disease), commercial general liability ($1,000,000 per occurrence / $2,000,000 aggregate), commercial automobile liability ($1,000,000), professional liability ($1,000,000), and umbrella liability ($1,000,000). Bidders must submit Exhibit A (HHS Solicitation Affirmations), Exhibit B-1 (Security and Privacy Inquiry), Exhibit C (Pricing Sheet), Exhibit D (Bidder Reference and Qualifications Form), Exhibit F (Form 4109 for Texas Identification Number), evidence of financial capability, and any applicable addendum acknowledgements.