Sole Source** Renewal of Electronic Charting Software

The City of Salem and Marion County, Oregon are pursuing a sole source procurement for electronic charting software through a 5-year contract renewal with ESO Solutions, Inc. of Austin, TX. The procurement specifically involves the continuation of existing electronic charting software critical to municipal operations, with an anticipated award date of June 20, 2023. The contract is being processed under public contracting rules that allow sole source acquisitions, with a total annual contract value of $56,480. Potential vendors or protestors have a 7-day window from the initial public notice date of June 13, 2023, to submit written protests, which must include detailed legal and factual grounds, supporting evidence, a description of potential harm, and specific relief requested. Protestors must accompany their written protest with a $500 certified or cashier's check to formally challenge the sole source designation.

The procurement appears to be unrestricted in terms of set-aside designations or specific enterprise requirements. The sole source nature of the contract suggests that ESO Solutions, Inc. is the incumbent vendor and likely the only qualified provider for this specific electronic charting software solution. The contract renewal indicates an existing technological infrastructure that requires continued integration and support. The total contract value over the 5-year period is estimated at $282,400, with annual expenditures of $56,480. No additional details are provided regarding alternative vendor qualifications or specific technical integration requirements beyond the existing electronic charting software platform.