Sole Source Notification - TimeClock Plus

The University of Wyoming is pursuing a sole source procurement for TimeClock Plus, seeking to acquire approximately 2,000 Professional Annual Clockable Employee Licenses with accompanying hardware support and maintenance for a five-year term. This procurement is specific to Albany County and will leverage an existing software solution that has been in place since 2003, with further integration occurring during the university's Oracle ERP implementation in 2016. Interested parties must submit a Statement of Capabilities electronically through BidNet's portal by 2:00 PM Mountain Daylight Time on May 9, 2024, with the university retaining sole discretion in reviewing responses. The notification emphasizes that this is an informational notice and not a competitive quote request, with the university reserving the right to determine the final procurement approach. Potential respondents must clearly mark and separately package any confidential or proprietary information for consideration. The university has determined that implementing a new solution would require substantial resources, staff time, and financial investment that are currently unavailable.

The procurement does not explicitly indicate specific set-aside designations or restrictions on responding organizations. TimeClock Plus, LLC is the incumbent vendor and current technology provider, with an established relationship spanning over two decades. The current system is deeply integrated with the university's Oracle ERP infrastructure, which further supports the sole source justification. While no specific award value or budget range is disclosed in the documentation, the procurement involves licensing for approximately 2,000 employees and a comprehensive five-year maintenance package. The university's procurement approach suggests a preference for maintaining continuity with an existing technological solution that has proven effective and meets current organizational needs. No disadvantaged enterprise provisions or specific vendor diversity requirements are outlined in the provided documentation.