Sole Source Notice: Tear down inspection, and refurbishment under bridge inspection crane
Closed State & local contract opportunity Posted
- Solicitation number
- S-73000-00012734
- State
- Oregon
- Responses due
Opportunity facts
- Jurisdiction
- UNSPSC code
- Points of contact
-
- Joni Sirovatka joni.a.sirovatka@odot.oregon.gov (541) 207-7265
- Whitney Moulton whitney.moulton@odot.oregon.gov (503) 986-2781
- Adam Stewart adam.e.stewart@odot.oregon.gov (503) 914-7400
Opportunity details come from oregonbuys.gov. Updated .
About this opportunity
The Oregon Department of Transportation (ODOT) is pursuing a sole-source procurement for specialized under bridge inspection crane refurbishment services with Aspen Aerials, located in Duluth, Minnesota. The contract involves a mandatory 12-year factory tear-down, comprehensive inspection, complete refurbishment, and re-certification of one of ODOT's truck-mounted under bridge inspection cranes. This procurement is being conducted under OAR 731-147-0040 and ORS 279A.050(3)(b), with a specific focus on ensuring safe operational capabilities for critical infrastructure inspection equipment. The sole-source contract will cover a comprehensive service that includes detailed factory-level maintenance and recertification, critical for equipment used in personnel transportation over water and under highway bridges. Key deliverables include full equipment restoration, safety verification, and re-certification to extend the crane's operational life. The procurement timeline indicates a contract start date of February 20, 2025, with an end date of June 30, 2025. Interested parties who wish to protest the sole-source determination must submit written documentation to Joni Sirovatka by February 17, 2025, at 1:00 PM, including detailed legal and factual grounds for their objection.
The procurement does not specify any specific set-aside designations or restrictions on responding organizations. The contract is uniquely structured as a sole-source procurement with Aspen Aerials, the Original Equipment Manufacturer, due to the specialized nature of the equipment and safety requirements. No alternative vendors are considered capable of performing the required services. The estimated contract value is approximately $400,000, which represents a significant cost savings compared to equipment replacement at over $1 million per unit. No information is provided about disadvantaged enterprise participation or integration requirements with existing infrastructure. The procurement appears to be narrowly focused on maintaining a specific piece of critical infrastructure inspection equipment through manufacturer-direct refurbishment services. The sole-source justification was approved by BJ McCartney on February 5, 2025, indicating internal administrative review and approval of the procurement strategy.
Opportunity text
ODOT is posting this sole source notice, in accordance with OAR 731-147-0040. The attached memo and determination document describes the sole source procurement. The attached sole source notice provides instructions for submitting a protest.
Files
| File | Type | Posted |
|---|---|---|
| SoleSource_Notice~4.docx | DOCX document | |
| Final Signed Sole Source Memo and Determination.pdf | ||
| LCC_CMGC Notice of Exemption-B15_Findings of Fact_1.28.2025.pdf |
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