Final Signed Sole Source Memo and Determination.pdf

Sole-Source Memo; Supporting Document for DP-OPO-043; Version 2 (08/08/2022)

Sole-Source Memo Date: 1/31/2025

To: Marie Wright

Re: Under Bridge Inspection Crane Refurbishment

Sole-source justification [ORS 279B.075(2), and OAR 731-147-0055]

Fr: Joni Sirovatka

Authority to enter into a sole-source contract:

ORS 279A.050(3)(b)

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Background:

ODOT owned truck mounted under bridge inspection crane requires factory tear down, inspection, refurbishment and re-certification. This procedure needs to be performed by the original equipment manufacturer.

Determination and findings:

The findings required by statute and administrative rules are attached to this memo.

Recommended action:

I recommend approving this sole source justification.

Approved by:

Signature Print name Date

BJ McCartney 02/05/2025BJ McCartney Digitally signed by BJ McCartney Date: 2025.02.05 10:44:34 -08'00'

Sole-Source Determination and Findings; Supporting Document for DP-OPO-043; Version 1 (04/01/18)

Sole-Source Determination and Findings

1. General description:

ODOT has 2 Truck Mounted Under Bridge Inspection Cranes. These are very specialized units built by Aspen Aerials in Duluth, Minnesota. Every 12 years, for safety reasons, these units require a factory tear down, inspection, refurbishment as needed and re -certification. This procedure can only be performed by the Original Equipment Manufacturer. One of these two trucks is now at this required 12-year timeline.

2. Summary of market research:

The replacement cost of these units is more than $1million each. Th is 12-year service procedure will cost approximately $400K and make this 1 unit safe and operational for the next 12-years.

3. The reasons for a sole-source:

✓ Efficient use of existing goods or services requires compatible goods or services:

The use of this equipment, locations of use, with personnel in the man basket, operating over water and under highway bridges makes the condition of these units critical for safe operation.

✓ The goods or services required to exchange software or data with other entities are available from only one source:

N/A

✓ The goods or services are for use in a pilot or experimental project:

N/A

✓ Other findings that support the conclusion that the goods or services are available from only one source:

With the safety requirements of this equipment, the needed service procedure can only be performed and trusted by the Original Equipment Manufacturer.