SOLE SOURCE NOTICE* Service & Parts to City Owned Hydro Cleaner Equipment, Vac-Con, and Schwarze Eq

The City of Salem, located in Marion County, Oregon, has issued a Sole Source Public Notice for procuring service and parts for city-owned hydro cleaner equipment, specifically Vac-Con and Schwarze equipment. The procurement is structured as a sole source contract with Enviro-Clean Equipment, Inc. from Gresham, Oregon. The contract is designed to provide comprehensive maintenance, repair, and parts replacement services for specialized municipal cleaning and maintenance vehicles. Key deliverables include on-demand technical support, replacement parts sourcing, and equipment servicing to ensure continuous operational readiness of critical municipal infrastructure cleaning equipment. The procurement timeline indicates an anticipated award date of March 16, 2023, with a seven-day protest period from the initial public notice. Interested parties must submit any protests with a $500 certified or cashier's check, accompanied by detailed documentation explaining the grounds for challenge, supporting evidence, potential harm, and requested relief.

The sole source contract is specifically focused on a single vendor, Enviro-Clean Equipment, Inc., which suggests unique technical capabilities or exclusive manufacturer representation. The contract is structured for a five-year term with an annual contract value of $75,000, totaling a potential $375,000 over the contract period. No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the documentation. The procurement appears targeted at maintaining specialized municipal equipment with a vendor who likely has proprietary knowledge or exclusive service capabilities for the specific hydro cleaner, Vac-Con, and Schwarze equipment owned by the City of Salem. The sole source designation implies that Enviro-Clean Equipment, Inc. possesses specialized expertise or exclusive access to parts and service protocols that cannot be readily replicated by other service providers in the market.