Sole Source Notice - Oregon Fuels Tax System

The Oregon Department of Transportation (ODOT) intends to enter into a sole source contract with Avalara, Inc. of Seattle, Washington to provide annual maintenance, support, and licensing services for ODOT's Fuels Tax System (OFTS). ODOT previously conducted a Request for Information (RFI) and a Request for Proposal (RFP), but Avalara, Inc. was the only respondent as they hold proprietary ownership of the Avalara Government software utilized by OFTS. ODOT has determined that Avalara, Inc. is the sole provider capable of delivering the required maintenance, support, and licensing for this proprietary software system. The sole source contract will have an estimated total value of $2,800,000 and is intended to be executed no later than June 30, 2026. The justification for the sole source procurement cites Avalara, Inc.'s unique expertise, custom integrations, and exceptional historical performance in supporting the OFTS, as well as the financial and operational impracticality of switching to a new vendor.

There are no set-aside designations or restrictions on the types of organizations that can respond, as this is a sole source procurement with Avalara, Inc. as the identified vendor. Avalara, Inc. is the incumbent provider for the OFTS maintenance, support, and licensing services. The estimated total value of the sole source contract is $2,800,000, and the contract term is intended to run until June 30, 2026.