SOLE SOURCE NOTICE* Miscellaneous Parts and Services for City of Salem KME Fire Trucks

The City of Salem, located in Marion County, Oregon, is pursuing a sole source procurement for miscellaneous parts and services specifically for KME fire trucks through Cascade Fire & Safety, a vendor based in Yakima, Washington. This unique procurement is being conducted under the city's alternative source selection methods for goods and services, with a direct intent to acquire specialized truck components and maintenance services without competitive bidding. The procurement was publicly noticed on March 10, 2023, with a response deadline of March 16, 2023, and an anticipated contract award date of March 17, 2023. The sole source notice indicates that Cascade Fire & Safety is the only available provider for these specialized fire truck parts and services, which justifies the non-competitive procurement approach. Vendors or interested parties seeking to protest this sole source determination must submit their objections to the City Manager's office within seven days of the initial public notice.

The procurement does not include specific set-aside designations or restrictions on organizational types that can respond, as this is a targeted sole source contract with a predetermined vendor. The contract's annual value is estimated at $25,000, with a proposed five-year duration, totaling approximately $125,000 over the contract period. No incumbent vendor information beyond Cascade Fire & Safety is provided in the documentation. The funding for this contract will be drawn from the City of Salem's budget, suggesting internal financial resources will support the procurement. No additional details are provided regarding integration requirements, technology specifications, or other technical parameters beyond the basic description of fire truck parts and services. The sole source determination implies that Cascade Fire & Safety possesses unique capabilities or proprietary knowledge critical to maintaining the city's KME fire truck fleet.