SOLE SOURCE - FY26 Decommission and As-Needed Backup of Legacy S2S System

The State of Illinois, specifically the Department of Financial & Professional Regulation's Cannabis Unit, is pursuing a sole source procurement with Biotrack for the FY26 Decommission and As-Needed Backup of Legacy Seed to Sale (S2S) System. The contract will run from July 1, 2025 to June 30, 2026, with a focus on transitioning from the current Biotrack system to a new vendor, Metrc. Key deliverables include database transfer, hosting backup operation servers, and maintaining potential system availability during the transition. Specific services encompass telephone technical assistance, data auditing and reconciliation, database maintenance and support, and data protection. The procurement follows a sole source justification process, with a public hearing potentially being held if written comments or hearing requests are submitted by Friday, April 18, 2025, at 4 p.m. to the designated information contact. The proposal response is due by April 23, 2025, and the opportunity was initially posted on March 25, 2025.

The procurement appears to have no specific set-aside designations or restrictions on responding organizations. Biotrack is the incumbent vendor and currently holds all existing data, which is critical to the decommissioning and backup support process. The total contract value is not-to-exceed $614,788, with a monthly fee of approximately $51,232.33. The contract can be canceled by the department at any time if services are no longer required. The sole source justification is predicated on Biotrack's unique position as the current system vendor with comprehensive existing data, which makes them essential for ensuring a compliant and secure system transition. The procurement is specifically related to the Cannabis Unit's technology infrastructure and involves specialized seed-to-sale tracking system management.