Soils, Top Dressing, and Top Soil

Fairfax County is seeking to establish one or more term contracts for the supply of soils, top dressing, topsoil, and bunker sand through Invitation for Bid (IFB) 2000004201. The procurement will support operational needs across multiple County departments and agencies, with materials to be used for landscaping, construction, grounds maintenance, and turf and bunker management, particularly at County parks, facilities, and golf courses. The technical specifications are highly detailed, requiring precise material characteristics such as specific particle sizes, chemical compositions, organic matter content, and infiltration rates for five distinct product categories including sterilized and non-sterilized sand, premium and general topsoil, and bunker sand. Bids must be submitted electronically through the Bonfire procurement portal by August 28, 2025, at 11:00 AM EST, with a public bid opening to follow via MS Teams web conferencing. The contract will be effective from the date of award through October 31, 2030, with delivery required within two calendar days after receipt of order to various County locations.

The solicitation encourages participation from diverse business types, including small, minority-owned, women-owned, and service-disabled veteran-owned businesses. Vendors must provide evidence of at least three years of business experience, submit comprehensive documentation including a Vendor Data Sheet, Business Classification Schedule, and Virginia State Corporation Commission Registration Information. While no specific contract value is listed, the county reserves the right to award contracts in the aggregate, by line item, or by section, potentially creating primary and secondary awards. Bidders must maintain specific insurance coverages, including workers' compensation, commercial general liability, and automobile liability. The contract includes provisions for potential use by other public bodies, allowing them to execute separate contracts. Pricing must be firm for the first 365 days, with potential adjustments thereafter subject to County approval, and vendors must comply with non-discrimination policies and ethical contracting requirements.