Softball Equipment and Supplies (Catalog Bid)

Donna Independent School District (DISD) in Cameron County, Texas is issuing a Request for Proposals (RFP 011326-883) for a catalog bid procurement of softball equipment and supplies for the 2026-2027 school year. This competitive procurement seeks to establish multiple awarded vendors from which district employees can purchase on an as-needed basis throughout the contract term of September 1, 2026, through August 31, 2027, with optional extensions for up to two additional one-year periods upon mutual agreement. The goods and services sought include softball gloves, cleats, batting gloves, first aid supplies, athletic equipment, softball bats, softballs, catcher equipment, batting helmets, apparel, and caps. Vendors must submit discount proposals based on percentage discounts from current catalog prices, manufacturer's price lists, or website/shelf prices, with all pricing including shipping and handling charges on an F.O.B. Destination basis unless otherwise negotiated. Evaluation of proposals will be based on selection, service, and price, and vendors must complete mandatory compliance documentation including a Conflict of Interest Questionnaire (CIQ), Certificate of Interested Parties (Form 1295), Deviations Form, Felony Conviction Notice Form, Debarment or Suspension Certification, Form W-9, and vendor references from clients within the past five years. Proposals must be submitted electronically through Bonfire or via hand delivery or mail to the Purchasing Department at 116 N. 10th Street, Donna, Texas 78537, with a deadline of Wednesday, April 8, 2026, at 10:00 A.M. The district does not guarantee any minimum purchase quantities and reserves the right to reject any and all proposals.

The RFP contains no specific set-aside designations or restrictions limiting responses to particular organization types, disadvantaged enterprises, or socioeconomic categories based on the procurement documents provided. No incumbent vendors or current contractors are identified in the solicitation materials. Vendors must comply with all applicable federal, state, and local laws, maintain appropriate insurance coverage naming DISD as an additional insured, and warrant all goods and services to be free from defects for one year from acceptance or payment. The district is tax-exempt, so proposed prices should not include taxes. While no specific award value or budget range is identified in the procurement documents, the district reserves the right to purchase more or less than amounts stated in proposals and may terminate the agreement immediately for failure to meet schedules, payment obligations, or performance standards. This flexible procurement structure allows the district to manage expenditures based on actual operational needs without volume commitments to any single vendor.