SOD materials and SOD installation

The City of Palm Coast, Florida has issued an Invitation to Bid (ITB-SWE-26-18) for sod materials and sod installation services across various city projects within Flagler County. The procurement seeks qualified vendors to provide comprehensive sod services, including sod materials, delivery, and installation, with specific requirements for sod quality such as well-matted roots, commercial-sized rectangular cuts, and being weed-free. Vendors must submit electronic bids through the city's Procurement Portal by December 4, 2025, at 2:00 PM, with a preceding question period from November 12 to November 20, 2025. The contract will have an initial one-year term with options for two additional one-year renewals. Bidders are required to quote prices for three categories: sod only, sod delivered, and sod delivered and installed, and must comply with all submission instructions, including uploading required forms, a revised price schedule, references, and any applicable addenda as PDF files.

The solicitation emphasizes a local business preference policy, potentially offering a 3-5% competitive advantage to businesses headquartered in Palm Coast or Flagler County. The city has established provisions for minority business enterprise participation and requires vendors to comply with state and federal regulations, including E-Verify requirements for employee work authorization. No specific budget range is explicitly stated, but the comprehensive nature of the sod services suggests a potentially significant contract value. Bidders must use specific web browsers and ensure technical compatibility with the Bonfire Hub submission platform, with technical support available through Euna Procurement. The city reserves the right to reject all submittals, waive formalities, solicit new bids, or abandon the project entirely. Accessibility accommodations are available for persons with disabilities, who should contact the ADA Coordinator at least 48 hours in advance of any proceedings.