2-ITB-SWE-26-18 Advertisement.pdf
PDF 211 KB Posted
- Attached to
- SOD MATERIALS AND SOD INSTALLATION
- Solicitation number
- ITB-SWE-26-18
- Issued by
- Flagler County, Florida
About this file
The document is an Invitation to Bid (ITB-SWE-26-18) issued by the City of Palm Coast, Florida, soliciting proposals from qualified vendors for sod materials and sod installation services for various projects throughout the city. The bid is to be submitted electronically through the City's Procurement Portal by December 4, 2025, at 2:00 PM, with a question deadline of November 20, 2025, at 2:00 PM. There is no mandatory pre-bid meeting, and the public opening will occur at City Hall on the bid deadline. Bidders are required to check the portal for any addenda at least three calendar days before the deadline, and all addenda must be signed, dated, and returned with the bid submittal.
The City reserves the right to reject all submittals, waive formalities, solicit new bids, or abandon the project entirely. Bidders are strictly prohibited from contacting any City staff, City Council members, or the City Manager regarding the solicitation prior to formal presentation and voting. The evaluation of submittals will be conducted by City staff according to criteria set forth in the solicitation documents. Accessibility accommodations are available for persons with disabilities, who should contact the ADA Coordinator at least 48 hours in advance of any proceedings. The solicitation documents are available at no cost through the specified online portal, and all responses must be submitted electronically.
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Other files
| File | Type | Posted |
|---|---|---|
| 1-ITB-SWE-26-18 Project Manual, Forms, Draft Contract.pdf | ||
| 3-ITB-SWE-26-18 Submission Instructions.pdf |
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Text version
CITY OF PALM COAST
INVITATION TO BID
FOR
SOD MATERIALS AND SOD INSTALLATION
Bid #: ITB-SWE-26-18
GENERAL DESCRIPTION: This Invitation to Bid is issued for the purpose of soliciting proposals from qualified vendors to provide sod services for various sod projects throughout the City.
BID/PROPOSAL SOLICITATION DOCUMENTS: Solicitation documents are available at no-cost through the City’s Procurement Portal at (https://palmcoastgov.bonfirehub.com/portal).
SUBMITTALS: Responses must be submitted electronically through the portal by the specified time and date.
No other method of submission will be allowed or considered (i.e. mailed, emailed, or hand delivered).
CONTACT/QUESTIONS: The City’s Budget and Procurement Office is the main point of contact for this solicitation. Specific contact information can be found in the Project Manual. Bidders/Proposers – DO NOT contact any other Palm Coast staff, nor any member of the City of Palm Coast City Council, or City Manager, regarding this solicitation at any time prior to the bid/request having been formally presented to, and voted on by, the City Council. Any such contact shall be cause for rejection of your bid/request submittal. Any questions concerning the intent, meaning and interpretations of the solicitation documents including the draft agreement, must be requested in writing through the portal at least seven (7) calendar days prior to the due date.
ADDENDA: Should revisions to the solicitation documents become necessary; the City will post addenda on the portal. Bidders/Proposers must sign, date, and return all addenda with the bid/proposal submittals. Therefore, it is recommended that Bidders/Proposers check the portal at least three (3) calendar days before both Deadline dates below to verify information regarding addenda. Failure to do so could result in rejection of the bid/proposal submittal as unresponsive.
AWARD: All submittals will be evaluated by City staff in accordance with the criteria set forth in the solicitation documents. The City reserves the right to reject all submittals, to waive any formalities, and to solicit and re-advertise for new bids/proposals, or to abandon the project in its entirety.
QUESTION DEADLINE: November 20, 2025 AT 2:00 PM
PRE-BID/PROPOSAL MEETING: N/A
BID/PROPOSAL DEADLINE: December 4, 2025 AT 2:00 PM PLEASE NOTE: IF A MANDATORY PRE-BID MEETING IS REQUIRED, ONLY THOSE CONTRACTORS ATTENDING THE
MANDATORY PRE-BID MEETING WILL BE ALLOWED TO SUBMIT BIDS.
https://palmcoastgov.bonfirehub.com/portal
PUBLIC OPENING: December 4, 2025 AT 2:00 PM, or shortly thereafter, at City of Palm Coast City Hall, 160 Lake Avenue, Palm Coast, Florida 32164. Attendance not required.
ADA INFORMATION: Persons with disabilities needing assistance to participate in any of the proceedings should contact the City Human Resource Office ADA Coordinator at 386-986-3718 at least forty-eight (48) hours in advance of the public opening, pre-bid meeting, or any other proceeding related to this bid/proposal.
FOR PUBLICATION ON WEDNESDAY, November 12, 2025
CITY OF PALM COAST
BUDGET AND PROCUREMENT OFFICE
160 LAKE AVENUE, PALM COAST, FL 32164
www.palmcoastgov.com
(386) 986-3730 http://www.palmcoastgov.com/
Bid #: ITB-SWE-26-18
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