Snow Removeal - Ohio/Marshall YRC

The West Virginia Department of Homeland Security, Division of Administrative Services, on behalf of the Division of Corrections-Ohio/Marshall Youth Reporting Center, is issuing an Agency Request for Quote (ARFQ 0608 DCR2500000052) for comprehensive snow removal and salt/ice melt services at the facility located at 225 McColloch Street, Wheeling, West Virginia 26003. The procurement encompasses four distinct service line items: snow and ice removal of the parking lot, snow and ice removal of sidewalks/entry doors/handicap ramps, salt/ice melt application for the parking lot, and salt/ice melt application for sidewalks/entry doors/handicap ramps, with bidders required to provide unit pricing for each service category. The contractor must clear the parking lot by 6:00 a.m. daily (including state holidays) following evening or night snowfall, beginning at the first inch of accumulation, with any post-6:00 a.m. accumulation cleared within one hour; identical performance standards apply to all pedestrian areas. Required qualifications include a minimum of three years of documented snow removal experience and a valid driver's license, with the contractor responsible for all mileage, travel costs, and travel time incorporated into quoted rates. The contract will be awarded to the vendor offering the lowest overall total cost while meeting or exceeding all specifications. Key deadlines include a non-mandatory pre-bid meeting on November 7, 2024, at 2:00 p.m. EST, a vendor question submission deadline of 2:00 p.m. EST on November 7, 2024, and bid submission deadline of 10:00 a.m. EST on November 14, 2024, with bid opening scheduled for 10:30 a.m. EST the same day. The contract will be awarded for an initial one-year term with up to three successive one-year renewal periods contingent upon mutual written consent and legislative appropriation.

The solicitation documents do not identify any specific set-aside designations for disadvantaged enterprises or restrictions limiting response to particular organization types. No incumbent vendor or current contractor information is referenced in the available solicitation materials. The contractor must maintain Commercial General Liability Insurance of at least $1,000,000 per occurrence and provide a two-year maintenance bond covering services prior to contract award, with all work subject to compliance with applicable federal, state, and local laws. Pricing is firm for the life of the contract unless otherwise specified, with the State of West Virginia exempt from federal and state taxes and vendors prohibited from requesting tax reimbursement. Specific award values or budget ranges are not disclosed in the solicitation documents; however, bidders must complete the state-provided Exhibit A Pricing Page with unit costs for all four service line items, each estimated at 25 units of measure for evaluation purposes only. Electronic submission of completed bids is required to James W. Atkins, the designated buyer, at james.w.atkins@wv.gov or (304) 352-0219 for additional inquiries.