Snow Removeal - Ohio/Marshall YRC

The West Virginia Department of Homeland Security, Division of Administrative Services, on behalf of the Division of Corrections, is soliciting bids for snow removal and salt/ice melt services at the Ohio/Marshall Youth Reporting Center located at 225 McColloch Street, Wheeling, WV 26003 in Monongalia County. This Agency Request for Quote (ARFQ 0608 DCR2500000026) encompasses four line items: snow and ice removal of the parking lot, snow and ice removal of sidewalks/entry doors and handicap ramps, salt/ice melt application for the parking lot, and salt/ice melt application for sidewalks/entry doors and handicap ramps. Vendors must meet minimum qualifications of at least three years of experience in snow removal services and possess a valid driver's license. Service requirements mandate parking lot clearing by 6:00 a.m. daily (including state holidays) when evening/night snowfall occurs, with snow removal beginning at the first inch of accumulation and any snow accumulated after 6:00 a.m. removed within one hour of reaching one inch; the same timeline applies to sidewalks, entry doors, and handicap ramps. Pricing must be submitted on the state-provided Exhibit A Pricing Page indicating price per plow for parking lot, price per ton of ice melt for parking lot, price per hour for sidewalk snow removal, and price per bag of salt/ice melt for sidewalks. The solicitation was issued on October 3, 2024, with a non-mandatory pre-bid meeting scheduled for October 10, 2024, at 2:00 p.m. EST; bid submissions are due by October 17, 2024, at 2:30 p.m. EST to the Division of Administrative Services at 1124 Smith Street, 2nd Floor, Suite 2100, Charleston, WV 25301, Attn: James Atkins; the bid opening is scheduled for October 18, 2024, at 10:00 a.m. EST; and vendor questions must be submitted by October 10, 2024, at 2:00 p.m. EST to james.w.atkins@wv.gov.

The solicitation documents do not identify any set-aside designations, disadvantaged enterprise restrictions, incumbent vendor information, or existing infrastructure requirements. The contract will be awarded to the vendor providing the lowest overall total cost meeting or exceeding all mandatory specifications, and the contract term is identified as one successive year with renewal permitted upon mutual written consent of both the Agency and Vendor, with renewal requests due thirty days prior to contract expiration. Vendors must maintain Commercial General Liability Insurance of at least $1,000,000 per occurrence with the State listed as an additional insured and are responsible for all mileage and travel costs, which must be incorporated into their bid pricing rather than billed separately. The solicitation documents do not specify budget ranges or award values; quantities are listed as 0.00 for evaluation purposes only, indicating that total contract values will be determined by bidder proposals based on actual service delivery during the contract term. All bids must be submitted electronically through wvOASIS or in sealed format with required envelope information, and vendors must be properly registered with the Agency and comply with all applicable federal, state, and local laws and regulations.