Snow Removeal - Marion County YRC

The West Virginia Department of Homeland Security, Division of Administrative Services, on behalf of the Division of Corrections-Marion County Youth Reporting Center, is issuing an Agency Request for Quote (ARFQ 0608 DCR2500000059) for snow removal and salt/ice melt services at the facility located at 1385 Locust Avenue, Fairmont, West Virginia. This solicitation encompasses four primary service lines: snow and ice removal of the parking lot, snow and ice removal of sidewalks/entry doors/handicap ramps, salt/ice melt application for the parking lot, and salt/ice melt application for sidewalks/entry doors/handicap ramps. Vendors must ensure that evening and night snowfalls are cleared by 6:00 a.m. daily, including state holidays, with snow removal beginning at the first inch of accumulation and any snow accumulating after 6:00 a.m. cleared within one hour of reaching one inch. Required qualifications include a minimum of three or more years of documented experience in snow removal services and a valid driver's license, with all travel costs and mileage to be included in bid pricing. Vendors must submit pricing on the official Exhibit A Pricing Page detailing unit costs for parking lot plowing, ice melt application by ton, sidewalk snow removal by hour, and salt/ice melt for sidewalks by bag. A non-mandatory pre-bid meeting is scheduled for December 4, 2024, at 2:00 p.m. EST, with a questions deadline at 2:00 p.m. EST on the same date, and solicitation closure on December 11, 2024, at 10:00 a.m. EST, with bid opening at 10:30 a.m. EST. Contract award will be made to the lowest-cost responsive bidder meeting all mandatory specifications.

The solicitation documents do not specify any designated set-asides for disadvantaged enterprises, minority-owned businesses, or other restricted categories, nor do they identify incumbent vendors or current contractors for this service. No existing infrastructure or technology integration requirements are detailed in the procurement documents. Vendors must submit bids electronically through wvOASIS or in sealed format by the specified deadline and must acknowledge receipt of all addenda to avoid disqualification. The successful vendor will be required to provide a performance bond equal to 100 percent of the contract value and maintain commercial general liability insurance of at least $1,000,000 per occurrence prior to contract award. The contract term is established as a one-year initial period with three successive one-year renewal periods, contingent upon mutual written consent of both the Agency and Vendor. The solicitation does not disclose specific contract values or budget ranges, as pricing is to be submitted by vendors on the Exhibit A Pricing Page with estimated quantities of 25 units for bid evaluation purposes only.