Snow Removeal - Marion County YRC

The West Virginia Department of Homeland Security - Division of Administrative Services has issued an Agency Request for Quote (ARFQ 0608 DCR2500000059) on behalf of the Marion County Youth Reporting Center for comprehensive snow removal and ice management services. The solicitation requires a vendor to provide snow and ice removal for parking lots, sidewalks, entry doors, and handicap ramps located at 1385 Locust Ave., Fairmont, WV 26554. Service must commence at the first inch of snowfall, with evening/night snowfall areas requiring clearance by 6:00 a.m. daily, including state holidays. Vendors must have a minimum of three years of snow removal experience and possess a valid driver's license. The procurement seeks unit pricing for four specific line items: parking lot snow removal, sidewalk/entry area snow removal, parking lot salt/ice melt application, and sidewalk/entry area salt/ice melt application. Evaluation criteria will focus on the lowest overall total cost from a vendor meeting all specifications. Key dates include a vendor question deadline of December 4, 2024, at 2:00 PM EST, and a solicitation closing date of December 11, 2024, at 10:00 AM.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must submit pricing through the wvOASIS system or as an electronic document, with incomplete submissions subject to disqualification. All materials must be supplied by the vendor, and travel costs and mileage must be included in quoted rates. The Division of Corrections reserves the right to reject any and all bids. While specific budget ranges are not detailed, the solicitation includes an estimated quantity of 25 units for bid evaluation purposes. Vendors must provide comprehensive pricing that includes all associated costs, and they are required to accept payment through electronic funds transfer or P-Card. The contract will be structured as an Agency Master Agreement, with potential for ongoing snow removal services throughout the winter season. Insurance and certification requirements are outlined in the accompanying Terms and Conditions document, which includes provisions for worker's compensation and background checks.