Snow Removeal - Marion County YRC

The West Virginia Department of Homeland Security, Division of Administrative Services, on behalf of the Division of Corrections, is issuing an Agency Request for Quote (ARFQ 0608 DCR2500000053) for snow removal and salt/ice melt services at the Marion County Youth Reporting Center located at 1385 Locust Avenue, Fairmont, West Virginia. The procurement encompasses four primary service line items: snow and ice removal of the parking lot, snow and ice removal of sidewalks/entry doors/handicap ramps, salt/ice melt application for the parking lot, and salt/ice melt application for sidewalks/entry doors/handicap ramps. Vendors must possess a minimum of three years of experience in snow removal services and maintain a valid driver's license. Service requirements mandate that parking lots and sidewalks be cleared by 6:00 a.m. daily following evening/night snowfall, with snow removal commencing at the first inch of accumulation and any snow accumulated after 6:00 a.m. removed within one hour of reaching one inch, including on state holidays. The pricing page requires vendors to submit unit costs for each service line item, with quantities estimated at 25 units for bid evaluation purposes only. All travel costs and mileage must be incorporated into bid pricing. Award will be based on lowest overall total cost. The deadline for vendor questions is 2:00 p.m. EST on November 7, 2024, with a non-mandatory pre-bid meeting scheduled for the same date at 2:00 p.m. EST. Bids are due by 10:00 a.m. on November 14, 2024, with the bid opening scheduled for 10:30 a.m. EST that same day. Vendors must submit bids electronically through wvOASIS or as electronic documents and direct all inquiries to James W. Atkins at (304) 352-0219 or james.w.atkins@wv.gov.

The solicitation documents do not identify any set-aside designations, restrictions on organization types, or disadvantaged enterprise requirements. No incumbent contractor information or current contract details are provided in the available documentation. The contract is structured as an open-end Agency Master Agreement with an initial term of one year and potential renewal for up to three successive one-year periods upon mutual written consent, with automatic renewal prohibited. The successful vendor must provide proof of Commercial General Liability Insurance of at least $1,000,000 per occurrence prior to contract award and must comply with all applicable federal, state, and local laws. Pricing must remain firm for the life of the contract unless otherwise authorized by the State, with payment made in arrears via electronic funds transfer or P-Card only after delivery and acceptance of services. The solicitation documents do not specify contract values, budget ranges, or estimated total costs, as these will be determined by vendor submissions on the pricing page.