Snow Removal Tucker Co

The State of West Virginia, Department of Health and Human Resources, Bureau for Children and Families, is soliciting bids for snow removal services in Tucker County through Request for Quotation (RFQ) BCF1800000042. The procurement seeks qualified vendors to provide comprehensive snow and ice removal services at the WVDHHR Tucker County Office located at 9346 Seneca Trail, Parsons, WV 26287, with a contract period beginning November 10, 2017 and extending through October 31, 2018, with the potential for three one-year renewal periods. Services include plowing and deicing of the parking lot and sidewalks, with snow removal and ice melt treatment required to be completed by 6:30 AM each morning following snowfall, Monday through Friday, excluding state-recognized holidays; for snowfalls occurring after 6:00 AM on weekdays, vendors must respond within two hours for accumulations of 1 inch or more. Pricing is structured by snowfall totals across eight line items categorized by depth ranges: under 2 inches (15 job occurrences), 2.1 to 6 inches (10 occurrences), 6.1 to 10 inches (5 occurrences), 10.1 to 14 inches (3 occurrences), 14.1 to 20 inches (1 occurrence), 20.1 to 24 inches (1 occurrence), over 24 inches (1 occurrence), and ice melt treatment services (25 occurrences), with pricing determined by the National Weather Service. Bidders must demonstrate a minimum of two or more years of experience in providing snow removal services, and all equipment operators must hold valid driver's licenses appropriate for the equipment they operate; vendors are responsible for designating a primary contract manager available during normal business hours and may be required to maintain access cards and keys for facility entry. Bids are due on November 3, 2017 at 1:00 PM EST, with written questions accepted through November 1, 2017 at 1:00 PM EST directed to Kelli Roby at Kelli.R.Roby@wv.gov or (304) 637-0391; bids may be submitted through WVOasis or via mail or hand delivery to the WVDHHR Randolph County Office at 1027 North Randolph Avenue, Elkins, WV 25241. The contract will be awarded to the vendor providing the lowest overall grand total cost meeting all required specifications.

This procurement is open to qualified vendors with no indicated set-aside designations for disadvantaged enterprises; however, West Virginia resident vendors and veteran-owned businesses are eligible for preferential consideration through the Vendor Preference Certificate, which provides percentage adjustments ranging from 2.5% to 5% based on residency and employment criteria. All bidders must comply with the Purchasing Affidavit requirements, maintaining commercial general liability insurance of at least $50,000 and automobile liability insurance of at least $50,000, and must provide proof of workers' compensation insurance; vendors must also affirm they are not in default on any monetary obligations owed to the state or its political subdivisions. The procurement is contingent upon appropriation of funds by the Legislature and incorporates by reference the Agency Master Terms and Conditions available on the state Purchasing Division website, as well as provisions required for federally funded procurements. No incumbent vendor or existing contractor is identified in the solicitation documents, and vendors are responsible for all mileage and travel costs associated with contract performance. Specific award values or budget ranges are not disclosed in the solicitation documents; pricing information is determined solely through vendor quotations submitted on a per-job/per-occurrence basis for each of the eight line items outlined in the RFQ.