Snow Removal J0951 Des Plaines

The State of Illinois, through its Central Management Services (CMS) division, is soliciting bids for snow removal services at facility J0951 located at 9511 Harrison Street, Des Plaines, Illinois in Cook County. This Invitation for Bid (IFB) procurement requires the selected vendor to provide comprehensive snow removal and de-icing services, including snow plowing to maintain safe passage for building access, parking areas, and roadways, as well as de-icing using environmentally friendly products compliant with Illinois environmental regulations. Snow removal services must commence when local snow accumulation reaches two inches or upon the Facility Manager's request, with all areas cleared by 7:00 A.M. seven days per week, including weekends and holidays, and the vendor must respond within two hours of notification for additional services. The contract term begins October 1, 2026, or upon execution (whichever is later), and extends through April 30, 2029. The vendor must maintain an ACCORD certificate of insurance within five days of contract execution, including general commercial liability coverage of $1,000,000 per occurrence and $2,000,000 annual aggregate, auto liability coverage of $1,000,000, and workers' compensation insurance as required by law, and must comply with prevailing wage requirements mandated by Illinois law. Evaluation will be based on responsibility, responsiveness, and price, with the award going to the lowest priced responsive and responsible bidder. The bid opening is scheduled for June 5, 2026, with all questions requiring written submission no later than 72 hours before that date, and bids must remain firm for 180 days from opening.

This solicitation is designated as a Small Business Set-Aside (SBSA), meaning only vendors actively registered in the Illinois Procurement Gateway as small businesses at the time of bid opening are eligible to submit bids, and no subcontractor utilization is permitted under this contract. Vendors must submit their bids electronically through BidBuy and include required documentation such as an IPG Active Registered Vendor Disclosure or Vendor Disclosure form, an Offer to the State of Illinois, and applicable Business Enterprise Program and Veterans Small Business Program Utilization Plans. All bidders must ensure their company name and Federal Employer Identification Number in BidBuy match their IPG registration or vendor disclosure documents, and must comply with 33 distinct certification requirements covering legal entity status, tax compliance, drug-free workplace standards, equal employment opportunity compliance, and cybersecurity clearance, among other provisions outlined in the Standard Illinois Certifications document. The solicitation documents note that no incumbent vendor information or existing contract details are specified, and the total contract price is estimated but the specific maximum amount has not been disclosed in the posted materials. A $15 administrative fee may be deducted from the first check issued to awarded vendors with contracts of $1,000 or more, and if any portion of the contract is federally funded, the percentage and dollar amount will be disclosed upon notice of award.