Snow Removal G1221 Carmi

The State of Illinois, through Central Management Services, is soliciting bids for snow removal services at facility G1221 located at 919 Route 14, Carmi, Illinois 62821, in Washington County. This Invitation for Bid (IFB) procurement requires comprehensive snow removal services including plowing, de-icing, and snow stockpiling, with snow removal to commence when local accumulation reaches two inches or upon the Facility Manager's request. All snow-cleared areas must be completed by 7:00 A.M. seven days per week, including weekends and holidays, with vendors required to respond within two hours of notification for additional services and designate a contact person with a working cell phone number. The contract term runs from October 1, 2026, through April 30, 2029, with no subcontractors permitted and the vendor responsible for providing all labor, materials, equipment, and transportation at no additional mileage charges. Bidders must comply with prevailing wage requirements, maintain General Commercial Liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, Auto Liability of $1,000,000 per occurrence, and Workers' Compensation Insurance as required by law. All bids must be submitted electronically through BidBuy by June 5, 2026, with the State awarding the contract to the lowest priced responsive and responsible bidder; the bid must remain firm for 180 days from opening, and no bid bond or performance bond is required.

This is a Small Business Set-Aside (SBSA) procurement, restricting bidding exclusively to vendors actively registered with the Illinois Small Business Set-Ahead Program at the time of bid submission, with failure to maintain active registration resulting in bid disqualification. Bidders must submit all required documentation, including IPG Active Registered Vendor Disclosure, an Offer to the State of Illinois form, Standard Illinois Certifications, and any applicable Business Enterprise Program or Veterans Small Business Program Utilization Plans. All responding vendors must comply with 33 distinct certification areas covering financial integrity, legal standing, employment practices, environmental compliance, and operational standards, with false statements or non-compliance potentially resulting in contract voidance, vendor suspension or debarment, and civil or criminal penalties. Vendors may claim applicable preferences under the Illinois Procurement Code, including Illinois Business Preference and Domestic Product Preference, provided they complete required affidavits or designations. The contract requires compliance with environmentally friendly de-icing products meeting Illinois environmental regulations and local codes. The total contract price is estimated with the maximum amount to be entered by the State prior to execution, and if the awarded contract is valued at $1,000 or more, the State will deduct a $15 administrative fee from the first payment to cover administration of the Minority Contractor Opportunity Initiative.