Snow & Ice Removal Services Request for Proposals

The Portsmouth School Department is seeking proposals for comprehensive snow and ice removal services across four school locations in Newport County, Rhode Island, covering Portsmouth High School, Portsmouth Middle School, Hathaway Elementary School, and Melville Elementary School. The procurement solicits qualified firms to provide snow and ice removal services from November 1, 2025, through June 30, 2028, with potential two-year contract extensions. The services will cover approximately 250,000 square feet of school grounds, with removal requirements during the defined snow season from November 1st through April 15th, with flexibility for services outside this period if necessary. Proposals are due on May 29, 2025, at 2:00 p.m., with optional site visits available prior to submission. The evaluation will utilize a point-based system across four key criteria: Company Profile (10 points), Equipment Listing (10 points), Relevant Experience and References (30 points), and Pricing (50 points). Bidders must demonstrate industry best practices, utilize advanced technologies, and maintain high-quality performance standards.

The procurement does not specify specific set-aside designations or restrictions for disadvantaged enterprises. Pricing will be structured per inch of snow/ice accumulation, with rates ranging from 0-3 inches to 18.1 inches and over, including additional charges for manpower and offsite snow removal. Rhode Island sales tax will not apply to the contract, and prevailing wage regulations do not cover these services. The Portsmouth School Department reserves the right to award the contract based on the most advantageous proposal, not necessarily the lowest price. Contractors must provide comprehensive insurance coverage, including general liability, auto liability, and professional liability with specific monetary limits. While no incumbent vendor is mentioned, the successful bidder will need to integrate with existing school infrastructure and operational schedules. The specific budget range is not explicitly stated, but will be determined through the competitive pricing proposals submitted by potential contractors.