Smartsheet subscription renewal (brand only)

The State of California is requesting bids for renewal of a brand-only Smartsheet subscription license with bids due October 7, 2026. This is a sole-source renewal of the incumbent vendor relationship; Smartsheet is the current contractor.

The scope covers perpetual cloud-based access to Smartsheet's project management, portfolio management, resource planning, and reporting capabilities on a per-seat subscription basis. The service includes administrative controls, API access, integration with existing state systems, technical support, system updates, and security patches throughout the subscription term. The contract requires compliance with California information security policies and vendor obligations for system uptime and service-level agreements.

Pricing follows Smartsheet's standard subscription rates for the brand-only tier at the specified user or seat count required by the state. Funding derives from individual agency IT budgets or centralized procurement accounts, distributed based on seat assignments and usage metrics. The procurement maintains continuity of service and user training across state departments through the incumbent vendor relationship. Contract term and renewal options are governed by standard Smartsheet subscription agreement terms. No set-asides or preference programs are identified in the procurement documentation.