Small engine maintenance, repairs and supplies

The City of Scottsdale is issuing a formal invitation for bid (26IFB074) to procure preventative maintenance, service repairs, and supplies for small engine equipment utilized across multiple municipal departments. The procurement encompasses services for approximately 150 small engine units representing both 2-cycle equipment (blowers, chainsaws, hedge trimmers, tillers, string trimmers) and 4-cycle equipment (lawn mowers, edgers, vacuums) from manufacturers including Stihl, Echo, Briggs & Stratton, and Honda. Required services include tune-ups, valve jobs, blade sharpening, chain installation, and recoil repairs, with all unit prices being all-inclusive of labor, parts, freight, transportation, and shop supplies. The contractor must maintain full-time representation in the Scottsdale/Phoenix Metropolitan area with a minimum of two years of similar business experience, provide a three-day equipment turnaround under normal circumstances, maintain Commercial General Liability Insurance of $1,000,000 per occurrence and Workers' Compensation Insurance as required, and warrant all work for a minimum of one year from the City's in-service date. The bid is organized into three lots: Lot A (2-cycle equipment services), Lot B (4-cycle equipment services), and Lot C (inventory supplies with manufacturer discounts). Questions must be submitted electronically through the City's Bonfire procurement portal by 2:00 p.m. local time on May 31, 2026, with sealed bid submittals due by 2:00 p.m. local time on June 8, 2026. The contract term is one year from the effective date of award with options for four additional one-year renewal periods upon mutual agreement and approval by the Contract Administrator and Purchasing Director. Bids will be evaluated and recommended for award based on total bid cost excluding applicable taxes, with the City reserving the right to reject any or all bids and award by individual line item, group of line items, or as a total.

No specific set-aside designations for disadvantaged enterprises are identified in the solicitation documents. However, respondents must comply with the E-Verify Program as required by Arizona Revised Statutes 23-214(A), and any natural persons or sole proprietorships selected as awardees must demonstrate lawful presence in the United States through signed affidavit and documentation. Respondents must register as vendors through the City's Euna Procurement portal at https://scottsdaleaz.bonfirehub.com/portal/ to submit bids electronically, with late submittals automatically rejected by the system. A bid bond equal to 10 percent of the total bid must accompany each submission, with bid security returned to all but the two lowest responsible and responsive bidders after the Intent to Award posting and remaining securities returned within fourteen days after final contract execution. No incumbent vendors or specific budget ranges are identified in the available documents. The City of Scottsdale is exempt from certain federal excise taxes but is subject to appropriate Arizona State, County, and City transaction privilege (sales) taxes on goods and services procured.