Small engine maintenance, repairs and supplies

The City of Scottsdale is seeking sealed bids for small engine maintenance, repairs, and supplies for various city departments through solicitation number 26IFB003. The procurement covers preventative maintenance and as-needed repairs for small engine equipment, including 30 backpack blowers, 15 chainsaws, 12 gasoline hedge pruners, 25 string trimmers, and 3 push lawn mowers. Bidders must provide comprehensive services such as tune-ups, valve jobs, blade sharpening, and recoil repairs for both 2-cycle and 4-cycle equipment. Qualified contractors must have at least two years of similar service experience in the Phoenix/Scottsdale metropolitan area and maintain full-time local representation. The contract term is one year, with potential for four additional one-year extensions. Proposals are due by 2 PM local time on September 25, 2025, with bidder questions accepted until 3 PM on September 17, 2025. Pricing will be structured as a percentage discount off manufacturer's price lists for brands like Stihl, John Deere, and Honda, and will include specific labor rates for maintenance tasks.

The solicitation does not explicitly mention specific set-aside designations for disadvantaged enterprises, though the City of Scottsdale's procurement instructions suggest a commitment to small and minority-owned businesses. Bidders are required to provide references from at least three Arizona customers (excluding Scottsdale) and complete various disclosure forms covering litigation history and company information. Contractors must submit bids electronically through the Bonfire Interactive procurement portal, with a potential bid bond requirement of 10% of the total bid. While no specific budget range is directly stated, the comprehensive nature of the solicitation suggests a significant ongoing maintenance contract for the city's small engine equipment fleet. The city reserves the right to reject any or all submittals and will award the contract based on the most advantageous proposal, taking into account factors such as pricing, experience, and compliance with all specified requirements.