SM Pur w/ SS DHS Xerox Wave 05 Ext 1

The State of Illinois is conducting a small purchase procurement with sole source conditions for a one-month contract extension with Xerox, specifically covering a gap between existing master contracts for the Department of Human Services (DHS). This procurement (ID: 6750e5ff33b7104f740b7cf2) is posted on November 19, 2024, with responses due by November 25, 2024. The contract appears to be a short-term bridge solution to maintain continuity of services between longer-term master contract periods. Vendors must complete and submit the Standard Illinois Certifications form (version 23.1), which requires compliance with 33 specific certification requirements covering areas such as financial responsibility, legal compliance, environmental standards, and ethical conduct. Key deliverables and objectives include maintaining existing service levels and ensuring seamless operational continuity for DHS. Potential vendors must demonstrate full compliance with Illinois Procurement Code requirements and provide all necessary documentation by the stated submission deadline.

The procurement appears to have standard set-aside provisions typical of Illinois state contracts, which generally encourage participation from minority-owned, women-owned, and disadvantaged business enterprises. The Standard Terms and Conditions document (V.23.2) outlines specific requirements including mandatory insurance coverage of $1,000,000 per occurrence for General Commercial Liability and Auto Liability. Vendors must be registered with the State Board of Elections and comply with specific financial and operational standards, including maintaining detailed records for 3-5 years. While specific award value is not explicitly stated, the contract is described as a one-month bridge solution, suggesting a relatively limited financial scope. The procurement includes provisions for potential contract termination, with the state retaining the right to end the agreement with 30 days notice. Existing technological infrastructure appears to be Xerox-based, indicating this extension is meant to preserve current operational systems and processes for the Department of Human Services.