SLCo PAR130326 Portable Restrooms - RFC

Salt Lake County Contracts and Procurement, on behalf of Salt Lake County Parks and Recreation Services, is soliciting bids through a Request for Bids (RFC) for a six-year contract to provide rental, delivery, servicing, maintenance, and removal of portable restroom units with hand wash sinks and related equipment. The scope of work requires contractors to furnish standard portable restrooms, ADA-compliant units as required, handwashing stations upon request, and all necessary labor, equipment, materials, and transportation to maintain units in clean, odor-controlled condition with full stocking of toilet paper and sanitizer. Deliverables include eight service categories: standard portable restrooms, ADA-compatible units, gray water stations, RV septic tank pumping services, one-station sinks, two-station sinks, single toilet trailers, and double toilet trailers, with estimated yearly usage projections including 130 daily standard units, 20 weekly units, 10 monthly units, and 15 annual units. All units must meet Americans with Disabilities Accessibility Guidelines (ADAAG) specifications when applicable, with interior dimensions of at least 59 inches deep and 60 inches wide, entry doors with 32-inch clear width, toilet seat heights between 17-19 inches, properly positioned grab bars, and hand sanitizer dispensers. Contractors must deliver and install units at Agency-designated locations throughout Salt Lake County, ensuring units are stable, level, and ADA-compliant where applicable, and coordinate all delivery and removal activities with Agency staff. The bid due date is May 20, 2026, with all questions required to be submitted through Utah Public Procurement Place (UPPP) powered by Bonfire prior to the specified question deadline. Bid prices must remain firm for 24 months, with all service pricing offered on daily, weekly, monthly, and yearly bases; price escalation requests are limited to 3% annually and must be supported by documentation tied to independent indices not controlled by either party.

The County reserves the right to award multiple contracts to responsive and responsible bidders meeting specifications who bid the lowest overall cost and may reject any or all bids if deemed in the County's best interest. The contract is non-exclusive, allowing Salt Lake County to purchase covered products or services from other sources, and may be utilized by other agencies throughout Salt Lake County upon execution. Required insurance includes workers' compensation, commercial general liability of $1,000,000 per occurrence with $2,000,000 aggregates, and commercial automobile liability of $1,000,000 per occurrence, with Salt Lake County named as an additional insured. Contractors must maintain all necessary permits, licenses, and certifications and be registered with the Utah Division of Corporations and Commercial Code; all deliveries must be FOB destination with freight prepaid by the contractor. The preference system allows vendors to receive one point added to their total proposal score for each preference category met, including an Employee Health Care Preference requiring health benefit plans for covered employees and a Veterans and Companywide Hiring Preference requiring active veteran recruitment and employment programs, drug and alcohol testing policies, recognized job training programs, and OSHA-compliant job safety programs. Environmental compliance certification is required, with vendors certifying they are not debarred, suspended, or excluded from contracting due to environmental non-compliance and have not been indicted, convicted, or had contracts terminated for environmental violations within three years. No specific budget range or incumbent vendor information is provided in the solicitation documents.