Six (6) advanced suas (drones)

The West Virginia Division of Forestry is conducting an Agency Request for Quote (ARFQ 0305 FOR2500000001) for the procurement of six advanced small unmanned aircraft systems (sUAS) with thermal imaging capabilities. This one-time purchase solicitation was posted on August 8, 2024, with a closing deadline of August 22, 2024, at 2:30 PM. The primary deliverables include six DJI Mavic 3 Enterprise Thermal sUAS basic kits or equivalent systems, each equipped with mandatory specifications including a 1-year manufacturer protection plan, hard-shell protective case, three integrated sensors (wide, zoom, and thermal), built-in screen radio controller with mini-HDMI port, maximum aircraft weight of 920 grams, 45-minute maximum flight time, 3-axis gimbal, and omnidirectional binocular vision system with infrared sensor. Additionally, vendors must supply six accessory bundles containing three intelligent flight batteries and one three-slot 100W charging hub per unit, one day of in-person training at a location determined by the Division of Forestry, equipment registration and activation services, and live streaming compatibility service with one private channel per unit for one year at no additional cost. All systems must comply with FAA Remote ID rules and achieve FCC 15-kilometer maximum transmission distance. Delivery must occur within thirty working days of purchase order issuance to the Division of Forestry Region 1 Office in Farmington, West Virginia, on an F.O.B. destination basis. Award will be made to the vendor providing the lowest overall total cost for all specified contract items, and vendors must use the state-provided Exhibit A pricing sheet with unit pricing for each line item, with alternate pricing pages resulting in bid disqualification.

The solicitation documentation does not identify any set-aside designations or specific restrictions limiting eligible respondents based on organization type or disadvantaged enterprise status. No incumbent vendor information or current contractor details are specified in the available procurement documents. Similarly, the solicitation does not reference existing infrastructure or technology requiring vendor integration beyond the specified sUAS system requirements and FAA compliance standards. The exact contract award value or budget range is not disclosed in the published materials; however, vendors must provide complete pricing for all six drone units, accessory bundles, training sessions, equipment preparation services, and one-year live streaming services to facilitate evaluation. Interested vendors should direct inquiries to Rachel S. Perry, the designated buyer, at (304) 558-2788 or rachel.s.perry@wv.gov, and all submissions must include the vendor's Federal Employer Identification Number (FEIN) along with authorized signatures to be considered compliant.