Six (6) advanced suas (drones)

The West Virginia Division of Forestry is issuing an Agency Request for Quote (ARFQ 0305 FOR2400000004) for the procurement of six advanced small unmanned aircraft systems (sUAS/drones) with thermal imaging capabilities. This is a one-time purchase solicitation posted on May 3, 2024, with a closing deadline of May 17, 2024, at 2:30 p.m. Eastern Time. The procurement specifies DJI Mavic 3 Enterprise Thermal sUAS units or equal products, with each unit equipped with color, zoom, and thermal imaging sensors, a 3-axis gimbal, omnidirectional binocular vision systems, and a maximum flight time of 45 minutes per battery. The bid includes two line items: six advanced SUAS units and six accessory bundles for SUAS. Each accessory bundle must include three intelligent flight batteries, a three-slot charging hub, and a hard-shell protective case per unit, along with a one-year basic manufacturer protection plan. Vendors must provide pricing for all items on the state-provided Exhibit A pricing page and submit unit costs with extended totals for the six-unit quantities. Required qualifications include maintaining Commercial General Liability Insurance of at least $1,000,000 per occurrence, compliance with all applicable federal, state, and local laws, and acceptance of electronic funds transfer or P-Card payment. Additional vendor responsibilities include providing in-person training at a location and date selected by the Division of Forestry, registering equipment with the manufacturer, and function testing all equipment prior to shipment. Delivery must occur within 30 working days of receiving a purchase order, F.O.B. destination to the Division of Forestry at 1106 Railroad Street in Farmington, West Virginia. A mandatory pre-bid meeting and question submission deadline of May 10, 2024, at 10:00 a.m. Eastern Time are required. Award will be made to the vendor providing the lowest overall total cost for all items meeting mandatory specifications.

The solicitation documents do not specify any set-aside designations, disadvantaged enterprise restrictions, or incumbent vendor preferences. No known current contractors or existing infrastructure requiring integration have been identified in the procurement materials. Similarly, the specific award value or budget range has not been disclosed in the available documentation. The state reserves the right to cancel the contract immediately if materials or workmanship do not conform to specifications or upon 30 days' written notice. Equipment is to be shipped to the Division of Forestry in Farmington, with invoicing directed to 7 Players Club Drive in Charleston, West Virginia. The requesting buyer is Rachel S. Perry, reachable at (304) 558-2788 or rachel.s.perry@wv.gov. All bid submissions are public documents subject to disclosure under West Virginia's competitive bidding and Freedom of Information laws, and vendors should be prepared for potential public access to their proposals.