Silverthorne Dillon Joint Sewer Authority EQR Audit

The Silverthorne Dillon Joint Sewer Authority (SDJSA) is seeking a professional firm to conduct a comprehensive Equivalent Residential Unit (EQR) audit across five participating districts and municipalities: Buffalo Mountain, Dillon, Dillon Valley, Mesa Cortina, and Silverthorne. The primary objective of this procurement is to verify and audit the reported wastewater capacity usage through precise EQR assessments, ensuring accurate billing practices and supporting financial and asset management planning. Proposers must submit detailed proposals by February 26, 2025, at 3:00 PM, with an anticipated contract award on March 12, 2025, and project completion by August 27, 2025. The audit will involve reviewing existing documentation, verifying EQR assignments by comparing service address characteristics, and potentially conducting site visits for commercial or industrial properties. Evaluation criteria will include proposal completeness, proposer experience, personnel qualifications, and pricing. Deliverables must include preliminary and final reports for each participant's service area, organized by residential and commercial/industrial service addresses, with potential recommendations for revising Schedule F to address unaddressed uses.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the procurement documents. The successful proposer must obtain a Town of Silverthorne business license and provide comprehensive insurance coverage, including $2,000,000 in general liability and $1,000,000 in automobile liability. While no incumbent vendors were identified, the total connected EQRs across participants as of Q1 2025 is 10,243.96, with Buffalo Mountain at 2,217.53, Dillon at 1,954.27, Dillon Valley at 1,047.16, Mesa Cortina at 255.6, and Silverthorne at 4,769.4. The RFP does not specify a precise budget range, but proposers are expected to provide a detailed fee schedule that will be considered in the evaluation process. An EQR is defined as 0.6 lb/day BOD5 loading with a volume of up to 297 gallons per day, and the audit is not intended to include comprehensive loading calculations or make substantial revisions to existing business practices.