Signage for KSFB facilities

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Kentucky State Fair Board, is soliciting bids under RFB 758 2700000147-3 for printing and installing signage at KSFB facilities statewide, with bids due November 4, 2026 at 1:30 p.m. ET. Kentucky reciprocal preference applies to resident bidders, and the solicitation is subject to qualified-bidder preferences under 200 KAR 5:410 for Department of Corrections Division of Prison Industries, Kentucky Industries for the Blind, and qualified nonprofit agencies.

The master agreement covers interior and exterior signage, including billboard installation at Lamar and Outfront inventory throughout Kentucky. The agency supplies print-ready artwork and requires no design services. It anticipates about five business days' notice before production, though rush orders and event date changes may occur. The vendor provides all equipment, including boom and scissor lifts, complies with federal and state OSHA requirements, and obtains hot work permits for any welding or soldering. Bidders must submit a unit price of $0.01 in the eProcurement system and enter actual pricing on the Bid Sheet. The revised Bid Sheet lists estimated annual quantities and includes labor hours and lift equipment as billable hourly items. Bidders must bid all line items, and failure to do so renders the bid non-responsive. Minimum qualifications include five years of business experience printing and installing signage in large facilities. Pre-award documentation includes eProcurement registration, Kentucky tax registration (Revenue Form 10A100), a Secretary of State Certificate of Authority for foreign entities, a notarized annual affidavit (Attachment C), Commercial General Liability Insurance of $1,000,000 per occurrence and $2,000,000 aggregate, and Automobile Liability Insurance of $1,000,000 combined single limit if applicable.

Award is best value, with 95 points for price and 5 points for experience, and experience points are awarded only to bidders exceeding the five-year minimum. The initial term is one year from award, with four optional two-year renewals at the discretion of both parties. The source does not state a contract value. Place of performance is statewide Kentucky. Price increases are prohibited during the first twelve months and thereafter require written justification and Commonwealth approval based on industry-wide price changes. Proposed pricing remains valid for 60 calendar days after the bid due date, and the Commonwealth will not pay mobilization or travel costs.

Written questions closed October 15, 2026, and the Commonwealth issued its responses October 21, 2026. Modification 3 extended the closing date from October 29, 2026 to November 4, 2026. Inquiries go to Melinda Gentry at 502-367-5250, and online bidding is permitted.