Final_RFB_758_2700000147_3_SO_FORM.PDF
PDF 271 KB Posted
- Attached to
- Signage for KSFB facilities
- Solicitation number
- RFB 758 2700000147 3
- Issued by
- Bath County, Kentucky
About this file
This is a Solicitation Modification issued by the Commonwealth of Kentucky for signage services at the Kentucky State Fair Board (KSFB) facilities. The solicitation seeks vendor services for both interior and exterior signage installation at various KSFB locations throughout Kentucky. The commodity group is Signage, Advertising Type (Interior and Exterior) with an estimated quantity of 0.00000 EA listed on the bid sheet. The solicitation was issued on October 27, 2026, with bids due by November 4, 2026, at 13:30. This represents Modification Version 3, which was issued to answer vendor-submitted questions, add estimated quantities, labor costs per hour, and equipment costs per hour to the bid sheet, and to extend the closing date. The modification indicates that no design services will be required as artwork will be supplied in print-ready files, and vendors should expect approximately 5 business days' notice before production, though rush orders may occur. Site visits may be required by the awarded vendor to coordinate installation locations with event decorators. Vendors must provide their own equipment, which may include boom lifts or scissor lifts depending on installation requirements. Installation must comply with all federal and state OSHA requirements, and hot work permits will be required for any welding or soldering.
Vendors must submit completed bid information reflecting best price and best experience and must acknowledge receipt and understanding of all terms and conditions contained in Attachment A and any subsequent addenda. The awarded vendor must be capable of providing signage services throughout the Commonwealth of Kentucky, including installation at billboard locations purchased through Lamar and Outfront. Shipping materials should be directed to the Kentucky Fair & Exposition Center Shipping and Receiving at 937 Phillips Lane, Louisville, KY 40209, while billing inquiries should be directed to the Kentucky Exposition Center Accounts Payable at PO Box 37130, Louisville, KY 40233. The Finance and Administration Cabinet reserves the right to deem any vendor ineligible if they fail to comply with solicitation provisions and terms and conditions. Contact for inquiries is Melinda Gentry at 502-367-5250. Online bidding is permitted for this solicitation.
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Text version
Document ID: RFB 758 2700000147 Page: 1
Commonwealth of Kentucky
SOLICITATION MODIFICATION
Modification: Yes Version #: 3
TITLE: Signage for KSFB facilities
Date Issued:
10/27/2026 Record Date:
10/27/2026
Solicitation Closes Date:
11/04/2026 Time:
13:30
Solicitation No:
RFB 758 2700000147
Reason for Modification
October 27, 2026 - Modification is to answer Vendor-Submitted questions, add estimated quantities, labor cost by hour and equipment cost by hour to the bid sheet and extend closing date. There are no other changes;
documentation is on file with OPS.
Online Bidding Prohibited: No
For Information Call:
Melinda Gentry 502-367-5250
Bid Receiving Location:
Bid Receiving
See Terms & Conditions for Bid Submission Instructions
Other KY
Vendor Customer Number:
Vendor Name:
Phone Number:
Fax Number:
Email Address:
Ordering
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Payment
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Ownership Type
__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________
SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE
IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER
THE BID INVALID.
Signature X_________________________________________ FEIN#____________________ Date____________
All offers subject to all terms and conditions contained in this solicitation.
Document ID: RFB 758 2700000147 Page: 2
Line Items
Commodity Group: Default Commodity Group
Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt
1 Signage for KSFB facilities see BID Sheet attached to header
0.00000 EA
Comm Code Comm Description Manufacturer Model # Manuf Part #
55762 Signage, Advertising Type (Interior and Exterior)
Extended Description Vendor will be notified of all conditions or needs in advance of when order is needed.
Access to the facility will be coordinated with vendor for installation.
Accessibility/access varies for installation. Boom lifts, scissor lifts may be required at times for installation of signs, and the vendor will be required to provide their own equipment. Not all items will require installation. Some installations will require cable for installation.
Not all measurements are confirmed, and site visits may be required by the awarded vendor prior to installation. It shall be expected that the awarded vendor coordinate with the show decorator(s) on installation which may require a site visit to discuss install locations.
There are attachment points in place at many of the locations or the signage is given to an event decorator for them to install. Surfaces will have attachment points, or structure such as metal, wood, or concrete. Installation should not damage the substrate. Any new attachment points would need to be approved by the Director of Operations of the facility.
The awarded vendor will be provided with as much installation time as possible. Allowable time may vary, as some event move-ins are limited to a couple of days, while others require installation to occur during the event."
Artwork will be supplied in print ready files:
No design services will be needed.
Agency will try to provide an average of 5 business days before production; however, rush orders do occur and event dates change. Coordination is expected between the agency, awarded vendor and show decorator.
Hours of the day that are available for making installs will be given when order is placed.
If graphic removal is needed vendor will be informed in advance.
Hot work permits will be required for any welding or soldering that may be required.
All required federal and state OSHA requirements must be met. There are hazards to the property you will be advised of prior to install where either lead-based paint or asbestos could be present.
All signs listed are estimates and not to be taken as guarantees.
The billboard inventory is purchased through Lamar and Outfront and are located throughout the state of Kentucky. It is expected that the vendor be able to provide services throughout the Commonwealth for billboard installation.
Shipping Information Kentucky Fair & Exposition Center Shipping and Receiving 937 Phillips Lane
Louisville KY 40209
Billing Information Kentucky Exposition Center Accounts Payable PO Box 37130
Louisville KY 40233
Document ID: RFB 758 2700000147 Page: 3
Submission Checklist
The following items will be required to be submitted with bid:
Item Bid Information-Completed Best Price Best Experience
See “Attachment A” for Terms and Conditions. The terms and conditions set out in “Attachment A”, and any subsequent addenda, are incorporated into and are a part of the Solicitation. By signing the face of the Solicitation document, the vendor affirms that they have read and understood the Solicitation and the terms and conditions (Attachment A) and any subsequent addenda. Should the vendor fail to comply with the provisions of the Solicitation and the terms and conditions (Attachment A) and any subsequent addenda, then the Finance and Administration Cabinet reserves the right and retains the ability to deem the vendor ineligible from further participation in the Solicitation in question.
Document Phase Document Description Page 4
2700000147 Final Signage for KSFB facilities Total Pages: 4
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