Signage (2023-uwmsn-00108-RFB)

The University of Wisconsin-Madison is conducting a Request for Bid (RFB) for signage procurement, specifically seeking qualified vendors to provide and install standardized exterior, directional, and Babcock Dairy Store signage on an as-needed basis. The immediate requirement is for a two-sided sign at the Babcock Dairy Store located at 1605 Linden Drive in Madison, Wisconsin, with installation required prior to April 5, 2023. The contract will be a multi-year, multiple-awarded agreement running from April 1, 2023, through March 31, 2026, with two potential one-year renewal options. Bidders must submit net unit prices in U.S. dollars and will be evaluated based on the lowest responsive bid according to Wisconsin state procurement rules. Key bid requirements include providing a minimum five-year warranty on all items and parts, delivering signage FOB Destination Installed, and including all associated costs such as freight, packing, insurance, setup, and debris removal. The bid response deadline is February 24, 2023, and all questions must be directed to Brad Bauman via email at brad.bauman@wisc.edu. Responses must be submitted through the ShopUW+ online platform.

The procurement offers preference considerations for Minority Business Enterprise (MBE) and Disabled Veteran-Owned Business (DVB) firms, which may receive preference if their qualified bids are no more than 5 percent higher than the apparent low bid. The University does not guarantee minimum purchase quantities, with anticipated annual contract pricing ranging between $10,000 and $20,000, though actual expenditures may vary. Contractors must maintain appropriate insurance coverage, add the University of Wisconsin System as an additional insured, provide employee photo identification badges, and comply with all University health and safety requirements. Post-award, successful bidders will need to obtain UW License approval through the Campus Planning Office in coordination with UW Marketing. The University reserves the right to terminate the contract with five days' written notice, and invoices must be submitted within 30 days of order receipt. All prices must remain firm for 90 calendar days following bid opening, with any subsequent price increase requests requiring 30 days' written notice and cost justification documentation.