Sign Contract for Occupancy Services (OOS/K. Lienhart)

The State of Michigan Department of State issued Request for Proposal No. 180000001546 on October 27, 2017, for interior and exterior signs, sign installation, repair, and maintenance services across 139 Secretary of State branch locations throughout Michigan. The procurement encompasses design, installation, repair, and ongoing maintenance of various signage types, including exterior building signs, interior signage, decals, channel lettering (both lighted and non-lighted), pylon signs, and building letters in multiple sizes and formats. Deliverables must be completed within 30 calendar days for standard delivery and installation, with repair services performed on-site within 72 hours of scheduling. The contractor must furnish all signage per specifications, acquire necessary local permits for exterior sign installation, provide signed repair estimates, and maintain 72-hour service availability except on weekends and state holidays. A single point of contact available from 8 a.m. to 5 p.m. EST with toll-free access is required, along with submission of an organizational chart and project plan within 30 days of contract effectiveness and attendance at a mandatory kick-off meeting within 30 calendar days. Technical evaluation is based on 100 points distributed across four categories: Product Quality (50 points), Service Capabilities (20 points), Delivery Capabilities (20 points), and Vendor Questions Worksheet (10 points), with a minimum threshold of 80 technical points required for pricing evaluation. Proposals were due November 15, 2017, at 3:00 p.m. EST, with written questions required by November 6, 2017, at 3:00 p.m. EST, and answers posted by November 8, 2017, at 5:00 p.m. EST on the SIGMA system. The anticipated contract begin date is December 1, 2017, and all proposals must be submitted electronically through the SIGMA VSS system in modifiable native format.

Qualified Disabled Veteran (QDV) status under MCL 18.1261(8) will be considered in the evaluation process, representing a potential set-aside or preference designation for eligible organizations. No specific incumbent vendor information or existing contractor details are identified in the available procurement documentation. Contractors must comply with environmental and energy efficiency requirements, provide Material Safety Data Sheets for hazardous chemicals, disclose mercury content in products with justification if unavoidable, and identify any brominated flame retardants in submitted materials. Pricing is firm for the initial 365-day contract period with adjustments permitted in subsequent periods based on documented changes in actual contractor costs through written evidence and mutual negotiation; liquidated damages of $5,000 plus $100 per day apply for late or improper completion of contract activities. The State reserves the right to conduct on-site facility inspections, require oral presentations, conduct reference checks, and request additional price concessions, with award made to the responsive and responsible bidder offering best value. For contracts exceeding $500,000, approval from the State Administrative Board is required; however, specific contract value or budget range information is not provided in the available documentation.