Shuttle Bus Services for Orange County Convention Center

Orange County, Florida is soliciting bids for Shuttle Bus Services for the Orange County Convention Center (OCCC) through Invitation for Bid #Y22-1022-KK. The procurement is structured into three distinct lots: Lot #1 requiring a 12-20 passenger shuttle van and a 45-60 passenger transit/charter bus, Lot #2 requiring 45-60 passenger transit/charter shuttle buses, and Lot #3 necessitating ADA-compliant mini buses/vans. The contract aims to provide transportation services with specific requirements for driver qualifications, vehicle conditions, and operational standards. Bidders must submit detailed information about their fleet, including total vehicle numbers and available drivers for each lot. The non-mandatory pre-bid conference is scheduled for Monday, May 23, 2022, at 2:00 PM, with bid responses due electronically through the OpenGov Procurement portal by Tuesday, June 21, 2022, at 4:00 PM local time. The initial contract term is one year, with potential renewal for four additional one-year periods, and the county reserves the right to request up to 25 buses per day for certain events.

While no specific set-aside designations for disadvantaged enterprises were explicitly mentioned, the county will award the contract on an all-or-none basis to the lowest responsive and responsible bidder. The hourly rates must include all supplies, materials, equipment, management, driver, maintenance, fuel, and labor. Pricing will remain firm for the initial contract period, with potential price adjustments based on the Consumer Price Index (CPI-U) in subsequent years, subject to a maximum increase of 4%. The county may make multiple awards and will closely monitor contractor performance, with provisions for potential termination for non-compliance. Although no specific budget range was provided, historical data suggests an average of approximately six buses per day. The procurement process emphasizes electronic submission through the OpenGov e-Procurement Platform, with strict guidelines prohibiting hand-delivery, mail, telephone, fax, or email submissions, and rejecting any responses received after the submission deadline or outside the designated platform.