Shredding/destruction services, paper, term contract

Palm Beach County, Florida, through its Purchasing Department, issued an Amended Request for Quotation (RFQ) #555437/KM for paper shredding and destruction services on a term contract basis. The procurement seeks vendors to provide both on-demand and scheduled on-site shredding services for confidential documents across multiple County locations, including areas within the Glades. Services include on-site shredding of documents under 200 pounds and over 200 pounds in single visits, as well as scheduled on-site service with pickup from locked security bins at various County facilities. Pricing shall be submitted as fixed-unit rates per pound for shredding services and per stop for scheduled pickups, with all costs including labor, equipment, materials, travel, and incidental expenses included in the quoted price. The initial contract term is twelve months with an option to renew for four additional twelve-month periods, subject to mutual written agreement and Board of County Commissioners appropriation of funds. Award will be made to the lowest responsive, responsible quoter on an all-or-none total factored rate basis. The submission deadline was June 15, 2017, at 4:00 p.m. Eastern Time, with responses accepted via fax or email. Successful quoters must maintain commercial general liability insurance of at least $500,000, provide a non-discrimination policy, comply with criminal history records check requirements for critical facilities, and furnish certificates of destruction for all shredding services performed.

The County has established preferences available for Small Business Enterprise (SBE) certified vendors within ten percent of the lowest bid and local businesses with a permanent place of business in Palm Beach County or the Glades. No incumbent vendor information was provided in the solicitation documents. The anticipated contract value is $30,000 over the initial twelve-month term, though the County reserves the right to adjust this amount based on actual requirements. The RFQ required vendors to acknowledge Amendment #1, dated June 9, 2017, which extended the submission deadline, and failure to include any revised response pages would result in rejection of the submission. Vendors were directed to download the complete amended RFQ document as part of the solicitation process to obtain comprehensive requirements, specifications, evaluation criteria, and all terms and conditions governing the shredding and destruction services contract.