Shredding Containers and Confidential Shredding Services

The Wisconsin Department of Military Affairs (DMA) is seeking bids for Shredding Containers and Confidential Shredding Services at the Truax Air Base in Madison, Wisconsin. The procurement requires the supply and management of secure shredding containers, including a minimum of six 65-gallon locking roller bins for industrial areas and twenty-two office-grade locking consoles for business areas. On-site destruction of container contents must occur every four weeks, with pickup available Tuesday through Thursday. Bidders must submit responses by July 19, 2017, at 2:00 p.m. CDT, with questions and clarifications due by July 13, 2017. The contract will be effective upon execution and continue through June 30, 2018, with an option to renew for up to four additional one-year periods. Award will be made to the lowest-cost responsive, responsible bidder meeting all specifications on a fixed-cost basis. Evaluation criteria include holding NAID AAA Certification and PRISM Privacy+ Certification, having three years of experience in shredding services, providing references from comparable organizations, and maintaining a Certificate of Insurance with a minimum AM Best rating of A1.

The solicitation offers a 5% price preference for certified Minority Business Enterprises and Disabled Veteran-Owned Businesses. Qualified bidders must designate a contract manager and understand that DMA may terminate the contract with thirty days' written notice or without notice if performance threatens health and safety or insurance requirements are not maintained. The contract includes firm pricing for the initial period through June 30, 2018, with fuel surcharges prohibited. Contractors seeking price increases for renewal periods must submit written requests at least 90 days prior to renewal, providing supporting documentation of industry-wide increases. While specific budget ranges are not explicitly stated, the procurement suggests a localized service contract for confidential document destruction. The standard terms and conditions indicate that the State of Wisconsin is exempt from federal and state sales taxes and that contractors must comply with worker's compensation insurance requirements and maintain commercial liability coverage of at least one million dollars.