Shelf-Ready Books for Adults, Teens and Children and Lease Books

Fulton County Government has issued Request for Proposal #25RFP1507250B-EC for its Library System, seeking a vendor to provide comprehensive book acquisition services for shelf-ready books targeting adults, teens, and children. The procurement encompasses approximately 44,100 total books across multiple formats, including adult and young adult hardcover and paperback fiction and non-fiction, juvenile hardcover and paperback, and mass market paperbacks. Vendors must offer percentage discounts for different book formats and provide additional services such as monthly new release lists, electronic data interchange (EDI) ordering, cataloging, and physical processing. The solicitation requires vendors to demonstrate capabilities in creating monthly lists, offering data analytic tools for collection development, and conducting monthly consultations with library staff. Key dates include a pre-proposal conference on October 23, 2025, and proposal submission deadline of November 4, 2025, at 11:00 A.M. The contract term is for one year (January-December 2026) with potential for two additional one-year renewal options. Evaluation will likely focus on vendors' comprehensive book acquisition capabilities, inventory depth, data integration skills, and ability to support collection development strategies across multiple age groups and genres.

The procurement includes multiple set-aside and preference provisions designed to promote diverse business participation. The attached exhibits outline specific compliance requirements, including the Georgia Security and Immigration Compliance Act Affidavit, Local Preference Affidavit, and Service Disabled Veteran Preference Affidavit. Contractors must verify immigration status through E-Verify and provide detailed information about business ownership, ethnic classifications, and subcontractor involvement. While specific budget ranges are not explicitly stated, the estimated purchase quantities suggest a substantial procurement, with individual book category volumes ranging from 100 to 17,000 units. Businesses must demonstrate compliance with federal, state, and local safety laws and disclose potential conflicts of interest or litigation history. The solicitation emphasizes supporting local and diverse businesses, including provisions for service-disabled veteran-owned enterprises and minority-owned business participation. Vendors will need to complete comprehensive documentation, including multiple mandatory forms detailing business credentials, ownership structure, and commitment to non-discrimination principles.