Sheet-cut Paper, Parent-size Paper, NCR, and Envelopes

The City of Pasadena is soliciting bids for a comprehensive printing supplies contract for its Finance Department's Printing Services Section, seeking a vendor to supply sheet-cut paper, parent-size paper, NCR forms, and envelopes. The procurement requires electronic submission through the city's eProcurement Portal by 2:00 pm on August 22, 2023, with a contract term of one year. Vendors must provide various paper types and sizes, including white and colored sheets, digital NCR forms, and different envelope styles, with quantities ranging from 2 to 6,800 units per line item. Key requirements include paper brightness specifications, post-consumer waste percentages, and compatibility with high-temperature digital printing platforms. Delivery expectations mandate same-day or maximum 1-3 day delivery, with a minimum order requirement of no more than $250. The city will evaluate bids based on the lowest Grand Total Price and reserves the right to make award determinations. Vendors must also be prepared to submit product samples for review and provide invoices through the city's invoice submission portal.

The procurement appears to have several set-aside considerations and compliance requirements, particularly emphasizing equal employment opportunities and local preferences. Vendors must complete various federal compliance forms, including a Unique Entity Identifier (UEI) from SAM.gov, a Non-Collusion Declaration, and workforce utilization forms. While no specific budget range is explicitly stated, the solicitation includes detailed pricing specifications for each line item. The contract involves multiple jurisdictional considerations, including Los Angeles County and potential federal overlay requirements related to HUD Section 3 guidelines. Bidders must demonstrate workforce diversity, non-discriminatory practices, and potential capabilities to provide employment opportunities to low-income individuals. Additional compliance requirements include completing forms related to lobbying activities, worker compensation certifications, and federal labor standards provisions. The procurement suggests a complex, multi-faceted evaluation process that extends beyond simple price considerations to include operational capabilities, workforce composition, and regulatory compliance.