SHE 25RM150/roofing materials/MM

The State of Illinois, specifically Grundy County, is seeking to procure roofing materials for the Sheridan Correctional Center through a Basic Ordering Agreement (BOA) contract numbered 25-426DOC-SHERI-B-47488. The procurement involves purchasing comprehensive roofing supplies including IKO Cambridge asphalt shingles, storm protection underlayment, roof starter shingles, hip and ridge cap shingles, flashing, roofing nails, sealant, pipe boots, ridge vents, valley materials, drip edges, and aluminum trim coils. Electronic bid submissions are required through BidBuy by 11:00 am CST on 4/25/2025, with a contract term extending from final signatures through 6/30/2025. Vendors must be prepared to deliver all requested items within 30 days of contract execution, with quantities ranging from 1-330 units per item. Delivery specifications mandate F.O.B. destination pricing with all transportation and handling included, and deliveries will be accepted Monday through Friday from 8:00 a.m. to 1:30 p.m., excluding state holidays. Bidders must provide unit pricing and can submit equivalent brands, though the burden of proof for equivalency rests with the bidder.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises, though the State of Illinois Standard Terms and Conditions typically include provisions for minority contractor initiatives. The contract is funded through state appropriations for fiscal year 2025 and will be procured using a small purchase method, with a total value under $50,000. The State reserves the right to award the bid in whole or part, providing flexibility in vendor selection. While no incumbent vendors are mentioned, the procurement documents include comprehensive standard terms and conditions that outline strict compliance requirements, including maintenance of detailed records for three years, provision of appropriate insurance coverage, and adherence to prevailing wage laws. Vendors must be prepared to meet the State's rigorous performance standards, including immediate notification of any issues that might impact contract fulfillment, and understanding that contract continuation is contingent upon appropriation and funding availability from the Illinois General Assembly.